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Construction project management software

Your construction project under control. From the first bid to the final payment.

Manage the budget, deadlines and your team’s work in BuildColab. Bids, contracts, tasks and documents — connected in one platform, with a clear picture of what has been agreed, what has been done and what comes next.

Book a demo See how it works

Demo with a real construction scenario · No obligation

Built with experience from construction and software development.

The BuildColab team combines experience in construction project management and software development — from BOQ and bidding to reporting on execution.

Meet the team
Who it’s for

One project. A clear role for every participant.

Clients, contractors and partners work in a shared project — each with their own access permissions and the information they need.

  • Construction companies

    Today

    Bids, budget and schedule live in separate spreadsheets. Changes have to be carried over between them.

    With BuildColab
    • From BOQ to bid, budget and schedule without re-entering data.
    • Line-by-line comparison of subcontractor bids.
    • Tracking of contracts, change orders and payments.

  • Developers and investors

    Today

    Information on budget, progress and changes is scattered across reports, spreadsheets and emails.

    With BuildColab
    • One overview of the budget, contracts and change orders.
    • Tracking of progress and execution reports.
    • Project documents in a shared file manager.

  • Subcontractors and suppliers

    Today

    RFQs arrive by email, while scope and changes are settled over the phone.

    With BuildColab
    • RFQs and bids in one place.
    • Clear scope, quantities and deadlines.
    • Documented change orders and approvals under the contract.

  • Designers and consultants

    Today

    Drawing comments are spread across emails and printouts, and the current version has to be checked separately.

    With BuildColab
    • Current drawings with version history.
    • Comments on drawings and BIM models.
    • Participation in project meetings and tasks.
How it works

From BOQ to execution — without re-entering data.

Price the bill of quantities into a bid and use the priced BOQ as the basis for the budget. Link the budget to contracts and the schedule, and execution to reports and costs.

Step 1 / 7

Prepare the bid on the BOQ

Import the bill of quantities from Excel with AI column recognition — or together with ready-made resource analyses — and prepare the bid for the client.

Step 2 / 7

Price items with resource analyses and templates

Break every unit price down into materials, labour, machinery and services. When an item matches one of your templates in meaning (over 90%), BuildColab suggests it and you apply the analysis in one click instead of building it from scratch. Each template keeps the price history from your earlier projects.

Step 3 / 7

Use the priced BOQ as the basis for the budget

Organize the budget by items and categories and start RFQs, reports and change orders from it.

Step 4 / 7

Link contracts to the budget

Track contracts with your subcontractors, their versions and change orders in the context of the project.

Step 5 / 7

Plan the work along the budget lines

Build the schedule structure yourself, independent of the BOQ, or import it from MS Project. Then link the budget lines to it — merged or split into grouped tasks, however suits you. Track dependencies, progress and the critical path, generate a contracting schedule and export the schedule back to MS Project.

Step 6 / 7

Generate resource reports from the schedule

Generate cash flow, materials, labour, machinery and services reports from the schedule — by month, calculated from the resource analyses. Group by structure, by task or by resource, show quantities, values or both, and export the report.

Step 7 / 7

Report execution and track the budget

Report completed quantities with execution reports for each contract — with review, a counter-proposal or approval. The report register gives a clear overview of the whole project by contract and subcontractor, and the financial dashboard shows at a glance how the budget is being executed and what the actual costs are.

See the whole process in a demo with a real construction scenario.

Book a demo
Artificial intelligence

BORO — the AI assistant that knows your projects

BORO works with the data in BuildColab: BOQs, bids, schedules, contracts, reports, files and finances. Ask it in plain language or hand it a task — changes are made only with your approval.

  • Answers questions about your project

    Summarizes costs by discipline, compares bids and spots schedule delays.

  • Carries out tasks with your approval

    Creates BOQ items, builds schedules, fills in reports and responds to RFQs.

  • Reads your files

    Excel, Word, PDF, photos and quantities from BIM models — including files attached directly in the chat.

  • Prices from your own history

    Suggests the closest template with a % match and applies analyses and prices from previous bids.

  • Remembers how your company works

    Personal, company and project memory, plus skills tuned to your processes.

  • Works in the background

    Longer tasks run in the background, and BORO asks you when it needs a decision or an approval.

You stay in control

  • Every action that changes data requires your approval.
  • Admins decide which tools are allowed and can see an action log.
  • Usage is measured in AI credits included in your plan, with the option to top up.

Works with your own AI too

Connect BuildColab to Claude, ChatGPT or Gemini via MCP and ask about your projects straight from your favorite AI tool — signing in with your own account.

AI meeting minutes

Record the meeting — the minutes and tasks are ready for review

BuildColab turns the meeting recording into a summary, decisions and suggested tasks for the project board, which you review before they are created.

  1. Record or upload

    Record from the browser — or your phone — or upload an audio file.

  2. Transcript

    The conversation becomes text, and voices are matched to the attendees.

  3. Summary and decisions

    A short summary and the decisions made, linked to the moment they were said.

  4. Suggested tasks

    New, changed and completed tasks — each with the quote it comes from.

  5. You approve

    Edit, accept or reject — and the tasks go to the board.

Bulgarian and English · Recording starts after you confirm that attendees have been informed

File manager

One current version of every file — for everyone involved

Built into every project in BuildColab: organise documents in folders, edit Word and Excel, view DWG and RVT models and share with subcontractors — right in the browser.

All project documentation — in BuildColab

Every project has a built-in file manager: organise drawings, contracts, minutes and photos in a folder tree that matches how your team works. Each participant sees only the folders and files shared with them.

  • Folder tree at project and company level
  • A description on every file and folder
  • Bulk move and delete, with restore for 30 days

Word and Excel — right in the browser

Open and edit DOCX and XLSX files without downloading them. Every save creates a new version, and comments are attached to specific text or a cell.

  • Word (DOCX) and Excel (XLSX) in the browser
  • PDF annotation and form filling
  • Comments on text or a cell with @mentions

Drawings and BIM models without installed software

RVT, DWG, IFC, NWD and other formats open in the browser — with measuring and section tools. Place a pin on the model and mention the colleague the comment is for.

  • 3D models and 2D drawings in the browser
  • Measuring, sections and the model tree
  • Pins with comments and @mentions of colleagues

Everyone looks at the same — latest — version

Upload a new version of the same file and the history is kept automatically. By default everyone opens the latest version, while earlier ones stay available to view and restore.

  • Version history for every file
  • View and restore an earlier version
  • New and revised files are flagged

Sharing with the team, subcontractors and partners

Share files or whole folders with colleagues and with partner companies on the project. Permissions are set for each person, and new files in the folder inherit the access.

  • Read, comment or edit permissions
  • Access for partner companies on the project
  • New files inherit the folder’s access

Drag a file from the file manager into the BORO chat and ask about its contents.

The platform

Control over the budget, deadlines and project work.

Financial management, planning and team coordination — connected in one project.

Financial management

Compare bids line by line and track contracts.

Send RFQs to subcontractors and suppliers and compare bids line by line. Track contracts, change orders and execution reports against the project budget.

  • Import of bills of quantities and priced BOQs from Excel with AI column recognition.
  • Comparison of bids by items and prices.
  • Connected budgets, contracts, change orders and reports.
Planning

A schedule that follows the budget.

Build the schedule structure and link the budget lines to it. Track progress, linked tasks and the critical path to see deviations from the plan.

  • Gantt chart with linked tasks and critical path.
  • Task progress and published schedule versions.
  • Cash flow based on the schedule.
Team coordination

Tasks with an owner. Decisions with follow-up.

Assign site tasks with a priority, due date and owner in the shared project. From recorded meetings, BuildColab extracts a transcript, decisions and suggested tasks, which you review and approve.

  • Tasks with priority, labels, owner and due date.
  • Meetings with a transcript and extracted decisions.
  • Suggested tasks with review and approval.
Mobile app

BuildColab on your phone — right where the work is

Your team’s projects, files, tasks and notifications in the mobile app for iPhone and Android — with the same account as the web platform.

  • Projects at a glance

    A project dashboard with contracts, active tasks, files and the team.

  • Photos and video from site

    Capture a photo or video and upload it straight to the project files.

  • Files always with you

    Preview PDF, Word and Excel files and share them from your phone.

  • Team tasks

    Boards and tasks by project, always at hand.

  • Notifications that matter

    Offers, contracts, reports and BOQs waiting for your action — with push notifications on iPhone and Android.

  • BORO in your pocket

    The AI assistant is available in the mobile app too.

In Bulgarian and English · Same account as the web platform

Before you book a demo

Can I import a bill of quantities from Excel?

Yes. BuildColab imports both bills of quantities and priced BOQs with unit prices from Excel, with AI recognition of the columns and structure. You price the bill of quantities into a bid, which then becomes the basis of the budget.

Do all participants see the same information?

Participants work in a shared project with assigned access permissions. Everyone sees the information according to the access they have been given.

Where is my data stored and who can see it?

Your project data and files are stored on Google Cloud in the European Union and, within BuildColab, are visible only to the people you give access to. The providers that help us run the platform process them only to deliver the service. Details on the Security page.

What does the BORO AI assistant do, and who controls the changes?

BORO answers questions about the data in the project and can prepare changes — for example BOQ items or quantities in an execution report. Every change to data requires your approval, and admins decide which tools are allowed. Usage is measured in AI credits included in your plan.

Do I need AutoCAD or Revit to view the drawings?

No. DWG, RVT, IFC, NWD and other formats open directly in the browser, and Word and Excel files can be edited online.

What will I see in the demo?

We will walk through a real construction scenario — from BOQ and bidding to budget, schedule and execution reports. We will discuss how the process shown relates to your work.

Where can I see the prices?

Take a look at the Pricing page. During the demo we can also discuss your questions about working with the platform.

See how BuildColab connects the work on your project.

We will show you the process from BOQ and bidding to budget, schedule and execution reports. We will discuss how the platform can fit the way your team works.

Book a demo

Online demo with a real construction scenario · No obligation