All statuses explained
On this page
- How to read this page
- Project phases
- BoQ documents and versions
- Offer requests: the asking company
- Offer requests: the answering company
- Offers (the answering company's offer cards)
- Contracting schedule packages
- Contract proposals and contracts
- Change orders
- Payment applications
- Schedules
- Task boards
- Meetings
- Files: 3D/CAD processing
- Company, members and subscription
- Notifications
- BORO
- Common questions
- Related
| Where | Statuses appear as colored pills, chips, bands and badges on lists, cards and page headers all over the app, for example the project header (/projects/{project}), the offer request panel and the payment application header. |
|---|---|
| Who can | Everyone who can open the screen sees its statuses. Moving a status needs the permission named on the module page. |
| Related | End-to-end: from BoQ to payment, Glossary, Troubleshooting and FAQ |
How to read this page
Most statuses move by themselves when someone acts: sending, accepting, approving, signing. You rarely set a status by hand. The "Who moves it" column tells you whose action changes it. The same word can mean different things in different modules: Sent on an offer request means you invited partners, Sent on an offer card means the offer went to the client. Always read the status together with the screen it is on. Where a state exists in the system but is not shown as a label, the table says so and names what you see instead.
Project phases
The phase is shown as the colored Status (Статус) pill in the project header and in the project list. It is kept separately for each company on the project. See The project page.
| Phase (EN) | Phase (BG) | Meaning | What you can do next | Who moves it |
|---|---|---|---|---|
| Budgeting | Бюджетиране | Investor track: budget drafts are being prepared and priced. | Prepare drafts, send offer requests, accept a budget. | Set when the investor creates the project. |
| Offering | Офериране | Contractor track: you price a client's request or your own offer. | Price and send the offer. | Creating a contractor project, or accepting a client's request. |
| Offer sent | Изпратена оферта | Your offer is with the client. | Wait; answer update requests. | Your company, by sending an offer or an update response. |
| Update requested | Заявена актуализация | The client asked for a revised offer. | Start (Започни), correct, Send response (Изпрати отговор). | The client. |
| Contract proposal | Предложение за договор | A contract proposal waits for your answer. | Review the contract (Прегледай договора), then accept or decline. | The client, by proposing a contract. |
| CONTRACT DECLINED | ОТКАЗАН ДОГОВОР | The contract was declined, or every request on the project ended without a contract for you. | Offers stay available for reference. | Your decline, or the client's award to others. |
| Execution | Изпълнение | Works are contracted: budget or contract pages, payment applications, schedule, financial dashboard. | Contract, bill, plan. | Signing a contract (contractor) or accepting a budget (investor). |
With several requests on one project, the project shows the most advanced phase. Once in Execution, later offer events do not pull the project back.
BoQ documents and versions
Every BoQ (offer, budget draft, budget, contract) goes through versions. The version status shows in the version history and on the offer card band. See Versions, comparing and locking.
| Status (EN) | Status (BG) | Meaning | What you can do next | Who moves it |
|---|---|---|---|---|
| Processing | Обработва се | The current version is open and being edited. | Edit; lock it with Save version (Запази версията). | Anyone with Offers or Budget preparation at Edit. |
| Bid request base | База на запитване | The first locked version (the base). For an offer created from an accepted request, the untouched copy of what the client sent. | Edit: the first change opens version 2 without a warning. | Finish base (Завърши база), or accepting a request. |
| Completed | Завършена | A later locked version. | Edit: the change opens a new version after a warning. | Save version. |
| Sent | Изпратена | The version was submitted as an offer; sending locks it. | Wait for the client. | Send to client (Изпрати към възложител). |
| Update requested | Заявена актуализация | The client asked for a corrected offer. | Edit and send a new version. | The client. |
BoQ imports
| Status (EN) | Status (BG) | Meaning | What you can do next |
|---|---|---|---|
| In progress | В процес | The import is being prepared and corrected. | Continue or Delete. |
| Saving to the project | Записва се в проекта | The import is being written to the BoQ. | Wait. |
| Saved to the project | Записан в проекта | The import is in the BoQ. | View, or delete the import record. |
See Importing a BoQ from Excel.
Resource analysis
| Dot | Status (EN / BG) | Meaning | Who moves it |
|---|---|---|---|
| Gray | Not started / Незапочнат | New analysis with no price. | - |
| Orange | In progress / В процес | The position has a unit price, or a completed analysis was changed. | Automatic. |
| Green | Completed / Завършен | Marked as finished. | You, with Complete (Завърши). |
See Resource analysis.
Offer requests: the asking company
The status chip of a request shows in the request panel and on the Outgoing bid requests (Изходящи запитвания) list. See Creating and sending an offer request and Revisions, withdrawing and closing.
| Status (EN) | Status (BG) | Meaning | What you can do next | Who moves it |
|---|---|---|---|---|
| Draft | Чернова | Created, nobody invited yet. | Edit positions, deadline, note, files; send. | You, by creating it. |
| Sent | Изпратено | At least one partner invited. | Invite more, edit, revise, withdraw, close, compare and award. | You, with Send to partner (Изпрати към партньор). |
| Revised | Ревизирано | A sent request that is revision 2 or later. | The same as Sent. | You, with Revise the request (Ревизирай запитването). |
| Closed · awarded | Приключено · възложено | Every position awarded and every awarded offer has a signed contract. | View the award only. | Automatic. |
| Closed · withdrawn | Приключено · оттеглено | You withdrew the request from everyone. | View only. | You. |
| Closed · expired | Приключено · изтекъл срок | You closed it after the deadline. Requests never expire by themselves. | View only. | You. |
| Closed · all declined | Приключено · всички отказаха | You closed it when no partner was still active. | View only. | You. |
| Closed · replaced | Приключено · заменено | A newer revision replaced it. | Open the newer revision. | Revising. |
Partner status on a request
Each partner card in the request panel has its own status.
| Status (EN) | Status (BG) | Meaning | Who moves it |
|---|---|---|---|
| Sent | Изпратена | Invited, no answer yet. | You, by sending. |
| Processing | Обработва се | The partner accepted and is preparing its offer or an update. | The partner. |
| Received | Получена | The partner sent at least one offer. | The partner. |
| Declined | Отказано | The partner declined. You are not notified. | The partner. |
| Withdrawn | Оттеглено | You withdrew the request from this partner or from everyone. | You. |
| Awarded to someone else | Възложено на друг | All positions went to other offers. The partner is not notified. | Your award. |
| Accepted contract | Приет договор | The partner accepted your contract proposal. | The partner. |
| Declined contract | Отказан договор | The partner declined your contract proposal. | The partner. |
The request timeline in the panel has five steps: Created (Създадено) → Sent (Изпратено) → Offers (Оферти, "{count} of {total}") → Awarded (Възложено) → Signed (Подписано).
Offer requests: the answering company
On the Requests (Запитвания) list in the company sidebar each received request has a pill. See Incoming offer requests (subcontractor side).
| Status (EN) | Status (BG) | Meaning | What you can do next | Who moves it |
|---|---|---|---|---|
| Received | Получено | Waiting for your decision. | Open it, then Accept (Приеми) or Decline (Откажи). | The client, by sending. |
| Pending | В изчакване | You accepted and are preparing the offer. | Price and send the offer on Offers. | You, by accepting. |
| Accepted | Прието | You have sent at least one offer. Note the wording: "Accepted" here means the offer was sent. | Wait; answer update requests. | You, by sending the offer. |
| Declined | Отказано | You declined. Final. | Nothing. | You. |
| Withdrawn | Оттеглено | The client withdrew the request. | Nothing. | The client. |
| Awarded to someone else | Възложено на друг | The client gave all positions to other offers. You are not notified. | Nothing. | The client. |
Inside the project, the Offers page shows the same request with the client's wording: Sent (Изпратена), Processing (Обработва се), Received (Получена), Declined, Withdrawn or Awarded to someone else. The project page's Incoming requests (Входящи запитвания) card shows Offering, Update requested, Offer sent, Contract proposal or Contract for each request.
Offers (the answering company's offer cards)
An offer card on the Offers (Оферти) page has a status band with the version status from the BoQ table above, and badges for the client's decisions. See Preparing and submitting an offer.
| Badge (EN) | Badge (BG) | Meaning |
|---|---|---|
| Contracted | Договорена | A signed contract exists on this offer. Open the contract (Отвори договора) opens it. |
| Contract being prepared | Договор в подготовка | The client opened a contract on this offer; it is not signed yet. |
| Contract (part of the offer) | Договор (част от офертата) | Only some positions of this offer were awarded to you and contracted. |
| Carried over from revision {n} | Пренесена от ревизия {n} | The client revised the request; this offer was copied from your previous one with the prices of unchanged positions. |
| Withdrawn | Оттеглена | Archived: the client withdrew the request. |
| Superseded by a revision | Заменена от ревизия | Archived: a newer revision replaced the request. |
| Awarded to someone else | Възложено на друг | Archived: the positions went to other bidders. |
Update request on an offer
| Status (EN) | Status (BG) | Meaning | Next step | Who moves it |
|---|---|---|---|---|
| Update requested | Заявена актуализация | The client asked for an update. | Click Start (Започни). | The client, with Request update (Заяви актуализация). |
| Processing | Обработва се | You started revising. | Correct the offer, then Send response (Изпрати отговор). | You. |
| Update sent | Актуализация изпратена | You sent the revised version. | Wait for the client. | You. |
Contracting schedule packages
See Contracting schedule and packages.
| Status (EN) | Status (BG) | Meaning | What you do next | Who moves it |
|---|---|---|---|---|
| In preparation | В подготовка | No request from the package has been sent yet. | Create and send a request before Send by. | Automatic. |
| Out for offers | В запитване | A linked request was sent to at least one partner. | Follow up before Offers by. | Sending a linked request. |
| Offers in | С оферти | Offers have arrived. | Compare and award before Choose by. | Partners sending offers. |
| Awarded | Възложен | A contract, even a draft, exists on one of the package's offers. | Get it signed before Contract by. | Opening a contract. |
| Contracted | Договорен | The contract is signed. | Delivery and mobilisation follow. | Signing. |
| Archived | Архивиран | You archived the package; its positions are free again. | Restore it to work with it again. | You. |
A late step shows Overdue · {days} days (Просрочено · {days} дни). A contract replaced by a change order shows as Replaced (Заменен).
Contract proposals and contracts
A contract itself has three states in the system: draft, signed and deactivated. They are not shown as one status pill; you recognize them by where the contract appears and by the banners and pills below. See Contracts: signing, details and history and Contract proposals.
| State | What you see (EN / BG) | Meaning | What happens next | Who moves it |
|---|---|---|---|---|
| Draft contract | The contract panel on an offer; the package shows Awarded (Възложен); the offer shows Contract being prepared (Договор в подготовка) | Created as soon as a contract panel is opened, or when a change order starts. Terms can be edited while no proposal is pending. Nobody is notified; a draft contract can never be deleted. | Send as a proposal, sign it directly (a self-contract, or on behalf of a self-managed subcontractor), or finalize it (change order). | The client. |
| Proposal pending | Contractor: phase Contract proposal (Предложение за договор) and the banner You have a contract proposal (Имате предложение за договор) | Waiting for the contractor. A second proposal on the same contract version is refused. | Contractor accepts or declines. | The client sends; the contractor answers. |
| Signed | The contract under Contracts with contractors (Договори с изпълнители) and Contract with client (Договор с възложител); partner status Accepted contract (Приет договор); package Contracted (Договорен) | Active and locked. Version 1 at signing. | Payment applications and change orders. | The contractor accepts, or one company signs for both sides. |
| Deactivated | Partner status Declined contract (Отказан договор); contractor phase CONTRACT DECLINED | The proposal was declined, or a change draft was superseded. | Kept for the record. | The contractor declines, or another change is accepted first. |
Pills on the contract lists
| Pill (EN) | Pill (BG) | Meaning | What you do |
|---|---|---|---|
| Change proposal | Предложение за промяна | A change proposal on the contract waits for an answer. | Click it to open the proposal and accept or decline it if it is your turn. |
| Change draft | Чернова на промяна | A change-order draft is in progress. | Click it to continue editing. |
Change orders
See Change orders and extensions and Partial acceptance.
| Status (EN) | Status (BG) | Meaning | Next | Who moves it |
|---|---|---|---|---|
| Contract change proposal (pending) | Предложение за промяна по договор | Waiting for the other side. The draft is read-only. | The other side accepts or declines. | The contractor, with Propose change (Предложи промяна). |
| Accepted contract change | Приета промяна по договор | Merged; the contract version went up by 1. | Work and bill on the new version. | The client accepts. |
| Declined contract change | Отказана промяна по договор | Rejected; the draft is deactivated. | Make a new change if needed. | The client declines. |
| Superseded | Заменена | Another change on the same contract was accepted first. | Start a new change on the current version. | Automatic. |
The client's update request (Request update / Заяви актуализация) moves through requested, in progress (the contractor clicked Make a change / Направи промяна), answered (the change was proposed) and closed (the change was accepted, declined or finalized). These steps appear in the Contract change history, not as a separate pill. While a change proposal is pending, a new update request is refused.
Commitments behind the budget
| Status (EN) | Status (BG) | Meaning |
|---|---|---|
| Active | Активен | Counts in Committed (Ангажимент). |
| Superseded | Заменен | Replaced by a later change order; no longer counts. |
| Released | Освободен | Removed by a change order; no longer counts. |
See Investment budget and Financial dashboard: committed, certified, margin.
Payment applications
The screens call a payment application Report (Отчет). See How a payment application works.
| Status (EN) | Status (BG) | Meaning | What can happen next | Who moves it |
|---|---|---|---|---|
| Draft | Чернова | The contractor is preparing it. Only the preparing company sees it. | Edit, Submit for Approval (Изпрати за одобрение), Delete draft (Изтрий чернова). Self-managed: Finalize (Финализирай). | The contractor (or the client for a self-managed subcontractor). |
| Submitted (sender) / Received (receiver) | Изпратен / Получен | Under review. One status, two labels depending on the side. | The company with the turn: Approve (Одобри), Counter (Насрещно предложение), Reject (Отхвърли). The other: Withdraw (Оттегли). | Both companies, in turns. |
| Approved | Одобрен | Final. The quantities count as executed to date and as certified cost. | Nothing; only the latest recorded report of a self-managed subcontractor can be voided. | The company with the turn. |
| Rejected | Отхвърлен | Declined with a mandatory reason, shown as Rejection reason: (Причина за отхвърляне:). | The contractor can Revise (Ревизирай) it into a new draft, if it is the newest report and the contract has not changed. | The company with the turn. |
| Withdrawn | Оттеглен | Pulled back by the company that sent the current proposal. Final. | Start a new report, also with New from a previous version. | The company that sent the last proposal. |
A submitted report shows whose turn it is ("Waiting on {company}"). Each submission or counter-proposal is a round in the report history. Invoices and payments are not tracked after approval.
Schedules
See Versions, locking and comparing and Linking the BoQ: distribution and matching.
| Status (EN) | Status (BG) | Meaning | What you can do next | Who moves it |
|---|---|---|---|---|
| Draft | Чернова | The working version; dates, dependencies and structure can change. | Edit, report progress, Lock (Заключи) or Publish (Публикувай). | Anyone with Schedule at Edit. |
| Final | Финална | A locked baseline; its plan never changes. | Report progress; make a change and confirm Create draft (Създай чернова) to start a new draft. | Lock or Publish. |
In the history panel the version you are looking at carries the tag Viewing (Преглеждате). A subcontractor's slice carries the badge Slice of master schedule — Version {version} (Срез от майсторски график — Версия {version}). See Publishing to subcontractors (slices).
BoQ coverage in the schedule
| State (EN) | State (BG) | Color | Meaning |
|---|---|---|---|
| Full | Пълно | Green | The whole quantity is distributed. |
| Partial | Частично | Amber | Part of the quantity is distributed. |
| No coverage | Без покритие | Red | Not in the schedule, or placed with quantity 0. |
| Manual only | Само ръчни | Gray | Placed only in rows with Manual distribution. |
Task boards
Every board uses the same four statuses; you cannot add your own. See Tasks: details, subtasks, comments, activity.
| Status (EN) | Status (BG) | Meaning | What you can do next | Who moves it |
|---|---|---|---|---|
| To do | За правене | Recorded, not started. | Drag to In progress. | Anyone with edit access to the board. |
| In progress | В процес | Someone is working on it. | Move to In review or Done. | Same. |
| In review | За преглед | Done by the assignee, waiting for checking. | Move to Done or back. | Same. |
| Done | Завършено | Finished; no overdue coloring. | Archive it, or move it back. | Same; also a meeting suggestion "Task done". |
Priorities: Urgent (Спешно, red), High (Висок, orange), Medium (Среден, blue, the default) and Low (Нисък). An overdue due date shows in red with "overdue" (просрочена). An assignee who lost access shows "No longer has access".
Meetings
See Meetings and Recording, transcript and AI insights.
| Status (EN) | Status (BG) | Meaning | What you can do next | Who moves it |
|---|---|---|---|---|
| Draft | Чернова | Created, no recording yet. | Record or upload on the Recording (Запис) tab. | You, by creating it. |
| Uploaded | Качено | The audio waits for transcription. | Wait. | Uploading. |
| Transcribing | Транскрибиране | Speech is turned into text and speakers are separated. | Wait; you can leave the page. | Automatic. |
| Analyzing | Анализ | The AI extracts summary, decisions and task suggestions. | Wait. | Automatic. |
| Ready | Готова | Transcript, report and suggestions are available. | Review speakers and suggestions, create tasks. | Automatic. |
| Failed | Неуспешна | Processing stopped; the page shows the reason, for example insufficient_credits. | Fix the cause, click Try again (Опитай отново). | Automatic. |
Speaker matching and suggestions
| State (EN) | State (BG) | Meaning |
|---|---|---|
| guessed | предположение | The AI matched a voice to an attendee; check it. |
| confirmed | потвърден | A person set or confirmed the match. |
| Not matched | Не е свързан | The voice is not linked; lines show "Speaker {number}". |
| To review | За преглед | Suggestion not decided yet: Accept, Edit or Dismiss. |
| Accepted | Приета | Will be applied with the next Create {count} tasks. |
| Applying… | Прилага се… | Being created now. |
| Created | Създадена | Applied; shows "Created as #{number}". |
| Dismissed | Отказана | Rejected; Restore (Върни) to reconsider. |
| Failed | Неуспешна | Could not be applied; the card shows why. |
| Superseded | Заменена | Replaced by a newer extraction. |
Files: 3D/CAD processing
See 3D/BIM models and processing credits.
| Status (EN) | Status (BG) | Meaning | What you can do next |
|---|---|---|---|
| Not processed | Не е обработен | Stored, not sent for processing. | Click it or choose Process (Обработи) to see the price and start. |
| Pending processing | Изчаква обработка | Requested, waiting to start. | Wait. |
| Processing | Обработва се | Being converted. | Wait; you get a notification. |
| Ready for viewing | Готов за преглед | Opens in the 3D viewer. | Click it. |
| Processing error | Грешка при обработка | Conversion failed; nothing was charged. | Retry (Опитай отново). |
Items in the Trash show Restorable until a date 30 days after deletion. See Trash and restoring.
Company, members and subscription
Invitations
| Status (EN) | Status (BG) | Meaning | What you can do |
|---|---|---|---|
| Sent | Изпратена | Waiting for the person. | Resend the e-mail. |
| Accepted | Приета | The person joined the company. | Manage the member on Employees (Служители). |
| Declined | Отказана | The person declined. | Invite the e-mail again. |
The Licence (Лиценз) column on Employees shows Active (Активен) or No licence (Без лиценз). A member with no license works with Free-plan features. See Members, invitations and licences.
Plan and invoices
| Status (EN) | Status (BG) | Meaning |
|---|---|---|
| Active | Активен | The plan is in force. |
| Trial period | Пробен период | A trial granted by BuildColab; full access for every member. |
| Past due | Изтичащ период | The invoice is unpaid more than 5 days after the period start, or the paid period ended and the 5-day grace is running. |
| Cancelled | Отменен | You switched to Free; the paid plan runs until its end date. |
| Invoice Unpaid | Неплатена | Issued, waiting for your bank transfer. |
| Invoice Paid | Платена | BuildColab recorded the payment. |
| Invoice Failed | Отказана | The payment failed; treated as unpaid. |
See Subscription, plans and billing.
Credits
The credit chip in the File manager action bar shows these states. The credit chip under the message field of the BORO panel shows the lightning icon and the balance, turns orange below 50 credits and red at 0.
| State | What you see (EN / BG) | Meaning |
|---|---|---|
| Normal | Amber lightning; "Balance: {balance} credits" / „Баланс: {balance} кредита“ | 50 credits or more. |
| Low | Orange triangle; "Your credits are running low" / „Кредитите ви са на привършване“ | Below 50. |
| Empty | Red triangle; "Credits exhausted" / „Кредитите са изчерпани“ | 0 or less; BORO, meeting processing and 3D/CAD processing stop until you top up. |
See Credits (BORO, file processing).
Notifications
| Status (EN) | Status (BG) | Meaning |
|---|---|---|
| Unread / Read | Непрочетено / Прочетено | Whether you opened the notification. |
| Done | Извършено | The work behind a Needs action (Изисква действие) item is done; it leaves the tab after 24 hours. |
| Not done | Неизвършено | The action is still open. |
| Overdue | Просрочено | The deadline of the action passed; also "Overdue by N days" (Просрочен с N дни). |
The bell counter counts open action items, not unread ones. See Notifications and their settings.
BORO
A change BORO proposes waits on an approval card Requires approval (Изисква одобрение) until you click Approve (Одобри) or Decline (Откажи). Long work runs as a background task with these statuses:
| Status (EN) | Status (BG) | Meaning |
|---|---|---|
| Queued | Изчаква | Waiting to start. |
| Running | Изпълнява се | BORO is working on it. |
| Awaiting approval | Чака одобрение | A proposed change waits for your approval. |
| Awaiting input | Очаква отговор | BORO asked you a question. |
| Completed | Завършена | Finished; the result is shown. |
| Failed | Неуспешна | Stopped with an error. |
| Cancelled | Прекратена | You canceled it. |
See Approvals and background tasks.
Common questions
Why does my received request say "Accepted" when I have not accepted anything new?
On the Requests list, Accepted (Прието) means you sent an offer. Pending (В изчакване) means you accepted the request but have not sent an offer yet.
Why does the same payment application say "Submitted" for me and "Received" for my client?
It is one status seen from two sides: the sender sees Submitted (Изпратен), the receiver Received (Получен).
The project status changed by itself. Is that normal?
Yes. The phase follows offers, contracts and budgets. Sending an offer sets Offer sent, a contract proposal sets Contract proposal, signing or accepting a budget sets Execution.
My package says "Awarded" but nobody has signed. Why?
A package counts as awarded as soon as a contract exists on one of its offers, even a draft. It becomes Contracted when the contract is signed.
My offer request passed its deadline. Is it closed?
No. Requests never expire on their own. Closed · expired appears only when you close the request after the deadline.