Getting started

What BuildColab is for

BuildColab connects every stage of a construction project in one place: preparing the budget, offering and quoting, contracting, execution and financial reporting. It is built for investors (the client at the top of the chain), general contractors (who work for a client and hire subcontractors) and subcontractors. The same project can be shared between several companies, and each company sees its own side of it: an investor sees a budget, a contractor sees an offer and a contract with the client, a subcontractor sees the offer requests it received.

The main building blocks in BuildColab are:

• Company (Компания): your business in BuildColab. It owns its projects, its company library (nomenclatures), its partners, its roles and its subscription plan. One person can belong to several companies and switch between them.
• Project (Проект): a construction project of your company. Your company is either the investor of the project or a contractor on it, and the project moves through phases (from budgeting or offering through to execution) that decide which menu entries you see.
• Bill of quantities (BoQ) (КСС): the priced list of works. Budgets, offers, offer requests and contracts are all BoQs.
• BORO: the built-in AI assistant. It answers questions about your projects and this guide, and it can prepare changes in the BoQ, schedule, contracts and payment applications. By default every change it prepares waits for your approval in the BORO panel; a company can switch individual tools to No approval in BORO Settings.

Your first day, step by step

1. Create an account and confirm your e-mail. Open the sign-in page, click Create an account (Създаване на акаунт), fill in your name, e-mail and password, accept the Terms and the Privacy Policy, then open the confirmation link that BuildColab e-mails you. See Create an account and sign in.
2. Get into a company. Either accept the invitation your company sent to your e-mail address, or create a new company yourself. The person who creates a company becomes its Company owner. See Create or join a company.
3. Learn the screen. The sidebar on the left changes with where you are (company, project or administration), the top bar holds BORO, the theme switch, the calendar, the notification bell and your user menu. Entries you cannot use yet show a padlock. See The interface: sidebar, top bar, switching.
4. Complete your profile. Add your photo and phone number, choose the interface language (Bulgarian or English) and check your password. See Your profile and account security.
5. If you are setting up the company: fill in the organization profile, invite your colleagues, adjust roles and pick a plan. See Company administration.
6. Create your first project. On the project list click Add project (Добави проект) and choose whether your company is the investor or the contractor. See Project list and creating a project.
7. Decide what may interrupt you. Open the bell in the top bar and, behind its gear, choose per project and per section whether notifications pop up, only raise the counter, or stay quiet. See Notifications and their settings.
8. Plan your week. The calendar icon in the top bar shows your work tasks by due date and your meetings by time, across the whole company. See Calendar.

1. The Organization (Организация) chip at the top of the sidebar shows the selected company; click it to switch company, see your invitations or create a new company.
2. The Projects (Проекти) entry opens the project list of the selected company.
3. The Admin (Админ) entry, pinned at the bottom of the sidebar, opens company administration.
4. The BORO button in the top bar opens the AI assistant panel.
5. The calendar icon (Open calendar, Отвори календара) opens the company calendar of work tasks and meetings.
6. The bell (Notifications, Известия) opens your notifications; its counter shows how many items need action from you.
7. Your avatar opens the user menu with My profile (Моят профил) and Sign out (Изход).

Things worth knowing from day one

• The interface language defaults to Bulgarian. Switch it to English in My profile → Preferences → Language. The choice is saved on your profile and follows you to every device.
• One web session per account. Signing in on another computer or browser signs you out of the first one with the message "Your session was ended because another device signed in." (Сесията ви беше прекъсната, защото друго устройство се вписа.). The mobile app has its own session and is not affected.
• Everything is per company. Projects, notifications, the calendar and BORO all work for the company selected in the sidebar. If you belong to several companies, check the Organization chip before you look for something.
• Locked is not hidden. A sidebar entry with a padlock means that your role or your company's plan does not include that module yet. Clicking it opens a page that says which of the two it is and what to do.
• BORO asks before it acts. By default every change BORO proposes in its panel appears as an approval card, and nothing is written until you click Approve (Одобри). Your company can switch individual tools to No approval (Без одобрение) in BORO Settings → Tools. AI tools connected through MCP never show an approval card.

Pages in this section

• Create an account and sign in — registration in two steps, e-mail confirmation, signing in, forgotten password, signing out, accepting updated legal documents.
• Create or join a company — the company selection screen, creating a company, accepting or declining invitations, switching and leaving companies.
• The interface: sidebar, top bar, switching — every sidebar entry in every scope, the top bar, company and project switchers, language and theme, locked entries and access pages.
• Your profile and account security — personal data, photo, language, changing e-mail and password, password rules, sessions.
• Notifications and their settings — the bell, the two tabs, every notification type, the full notifications page, history, per-project delivery settings and retention.
• Calendar — the company calendar of work tasks and meetings, its views and filters.

Common questions

Related

• Company administration
• Projects
• End-to-end: from BoQ to payment
• Glossary