Notifications and their settings

How notifications work

• Per company. You see the notifications of the company selected in the sidebar. Without a selected company the panel says "Notifications are kept per organization, and none is selected yet." (Известията са отделни за всяка организация, а още не е избрана нито една.) with the button Choose an organization (Изберете организация).
• Two tabs. Needs action (Изисква действие) holds items that wait for you to do something; they have a deadline when there is one, show as overdue and carry a Review (Прегледай) button. Activity (Активност) holds everything else: something happened, nothing is asked of you.
• The counter on the bell shows how many items need action from you, not how many are unread. Reading an item does not lower the counter; doing the work does. When nothing is waiting, there is no counter.
• Live. The counter, the panel and the page update by themselves when something happens; you do not need to reload.
• No confirmations. Marking as read and changing a setting show no confirmation message; you see the result on screen.
• Not deletable. You cannot delete a notification. Notifications leave on their own (see "How long notifications are kept").

The bell panel

Click the bell to open the panel. It contains the heading Notifications (Известия), a gear button Notification settings (Настройки на известията), Mark all as read (Маркирай всички като прочетени), the two tabs and, at the bottom, See all notifications (Виж всички известия), which opens the full page. The panel is for a quick look; the full page adds search, filters and history.

Empty tabs say "Nothing is waiting on you. The ball is in someone else's court." (Нищо не чака вас. Топката е в другите.) and "No new activity on your projects." (Няма нова активност по вашите проекти.). Older items load with Load more (Зареди още).

1. The bell with the counter of items that need your action.
2. Mark all as read.
3. The gear that opens Notification settings.
4. The Needs action and Activity tabs.
5. A notification row with its reason line and its action button, here Open the package.
6. See all notifications, which opens the full page.

Anatomy of a notification row

Clicking a row marks it as read and opens the exact item: the offer request, contract, payment application, bill of quantities (BoQ), file or package. A row with nothing left to open (for example a very old record) is only marked as read.

Grouped rows

Some events are merged into one row instead of one row per change. BoQ edits are grouped per BoQ per day: "{person} made 14 changes to BoQ "{name}" — project "{project}"", or "{person} and 2 more made…" when several people edited. File uploads, new versions, comments and deletions are grouped the same way. Click Show the changes (Покажи промените) to see the individual changes, for example "{position} · Quantity: 120 → 145", "Price: … → …", "Added: …" (Добавена позиция) or "{n} items deleted"; Hide the changes (Скрий промените) folds them again. A group stores at most 20 changes; beyond that you see "{n} more changes" (още {n} промени). Next to the time, active group (активна група) means the next change will be added to this row; group closed (групата е затворена) means the next change will start a new row. A group closes when you read it or when it reaches 20 changes. Expanding the changes does not mark the row as read.

Done items

When the work behind a Needs-action item is done (the payment application is approved, the offer request is answered), the row does not vanish at once. It moves to the bottom of the tab with the pill Done (Извършено) and the note "leaves this tab after 24 h" (излиза от таба след 24 ч), so you can see what was cleared, including work a colleague did for you: an action item is resolved for everyone it was sent to. At most 20 done items are shown; all of them remain in the history.

Pop-up notifications

A new notification can pop up as a card in the top-right corner of the screen (your own confirmations, such as "Saved", appear at the bottom-left). This happens only if the item's section is set to Pop-up notification for that project, which is the default.

• At most three cards are shown at once.
• Cards for items that need action stay until you close them; other cards close by themselves after 6 seconds.
• Click a card to open the item and mark it as read; Dismiss (Затвори) closes the card without opening it.

Every notification, by section

The table lists every notification BuildColab sends, grouped by the section (module) that controls it in the settings. "Needs action" rows count on the bell until the work is done.

BoQ (КСС)

Offer requests (Запитвания)

No notification is sent when a partner declines your request, when a request is closed, or to participants whose offer was not chosen; they see the outcome on the request itself.

Contracts (Договори)

Reports (Отчети)

File manager (Файлов мениджър)

Team (Екип)

Schedule (График) and Work tasks (Работни задачи)

These two sections already have a row in the settings, but no notifications are sent for them yet. Work tasks inform people by e-mail instead: when a task is assigned to you, when someone comments on a task you created, are assigned to or commented on, and when you are added to a board. These e-mails are not affected by the notification settings. See Tasks: details, subtasks, comments, activity.

The full notifications page

Click See all notifications at the bottom of the bell panel to open /notifications, titled Notifications (Известия) — "Everything on your projects, in one place." (Всичко по вашите проекти на едно място.). There is no sidebar entry for it.

• Project (Проект) filter: All projects (Всички проекти) or one project.
• Section (Модул) filter: All sections (Всички модули) or one of the eight sections. Both filters apply to the whole list on the server, so Load more keeps loading the narrowed list.
• Search: "Search by person, item or project" (Търси по човек, обект или проект). The search looks only through the notifications loaded so far. If nothing matches you see "No matches among the notifications loaded so far. Load more to keep searching." — click Load more and the search continues.
• Mark all as read: with a filter active, it marks only what the filter shows ("…only the ones shown by the current filter"). The search is not applied: it marks everything under the current filter.
• History (История) and Notification settings buttons open side panels next to the list.

1. The search field, which searches the loaded notifications.
2. The Project filter.
3. The Section filter.
4. Mark all as read, limited to the current filter.
5. The Notification settings button.
6. The History panel with the Item, Reason and Channel columns.

History

The History (История) panel is a record of the notifications of the last 90 days: what was sent, why and how. It follows the same filters and tab as the list. Drag its edge to make it wider; Close the history (Затвори историята) hides it. It is a record only; nothing can be done from it.

If new notifications arrive while you scroll, you may see "The history changed while you were reading it, and some rows are missing here." (Историята се промени, докато я преглеждахте…). Click Reload (Презаредете).

How to mark notifications as read

• Click a row: it opens the item and marks that row as read.
• Click Mark all as read in the bell panel: all unread notifications of the selected company are marked as read, in both tabs.
• Click Mark all as read on the full page: only the notifications shown by the current Project and Section filters are marked.

Notification settings

Settings decide how loudly a notification arrives, not whether it exists. They are personal and are set per project, because the same section can be essential on a project you run and noise on a project you only follow.

How to change your notification settings

1. Click the bell, then the gear Notification settings (Настройки на известията). On the full page, click Notification settings instead. To return to the list in the panel, click Back (Назад).
2. Choose a project in Choose a project (Изберете проект). Only projects you take part in are listed.
3. For each section, click one of the three icons: Pop-up notification, Counter only or No notifications. To set all eight sections at once, use the All sections (Всички модули) row at the top; it shows a common value only when all eight sections match.

The change is saved at once, without a confirmation message.

The panel says so itself: "Notifications that need action always stay in the tab and in the counter, whatever you choose." (Известията „Изисква действие" винаги стоят в таба и в брояча, каквото и да изберете.). So you can safely mute a whole section: an obligation never disappears, it only stops interrupting.

Contracting-schedule reminders follow the Offer requests row, because every package step is a tender step. Approaching and overdue package steps are Needs-action items and cannot be muted; only the "schedule moved the start of the package" information follows a No notifications setting.

1. The back arrow returns to the notification list.
2. The project picker (Choose a project): the settings below apply to this project only.
3. The All sections row sets all eight sections at once.
4. One section row with its three delivery icons: Pop-up notification, Counter only, No notifications.

Rules of the settings

• A setting applies only to notifications created after you change it; existing ones are not re-evaluated.
• Notifications that belong to no project, such as "Received an offer request", always use the default, Pop-up notification.
• Settings affect only notifications inside BuildColab. E-mails that features send on their own (for example offer-request invitations or task-board e-mails) are not affected.
• If the panel cannot load, you see "The settings could not be loaded." (Настройките не можаха да бъдат заредени.) or "The projects could not be loaded."; with no projects yet: "There are no projects to configure yet." (Още няма проекти за настройване.).

How long notifications are kept

Common questions

Related

• The interface: sidebar, top bar, switching
• Contracting schedule and packages
• Reviewing, approving, countering, rejecting
• Sharing, comments and mentions