Meetings
On this page
| Where | Project sidebar → Meetings (Срещи), URL /projects/{project}/meetings, in every project phase. Company sidebar → Meetings, URL /companies/{company}/meetings, for the company's own (internal) meetings. One meeting opens at …/meetings/{meeting}, a recurring meeting at …/meetings/series/{series}. |
|---|---|
| Who can | No role permission and no plan limit; the menu entry is never locked. Project meetings: every member of the project team, including people from partner companies on the project. Company meetings: every employee of the company while working in that company. Recording and uploading are free; transcription costs 0.06 credits per minute of audio, and the AI analysis is charged as normal BORO usage, both to the company that owns the meeting. |
| Related | Task boards, Credits (BORO, file processing), Calendar, Project team and access |
What Meetings is for
On a construction site most decisions are taken out loud: at the weekly coordination meeting, during a site walk with the investor, on a call with the designer. Writing the minutes by hand takes time and often loses who agreed to do what by when. Meetings in BuildColab does that work for you:
- Transcript: every line of the meeting, with the speaker and the time, which you can play back from any line.
- Speakers: the voices are separated and matched to the attendees you listed; you correct a wrong match once and every line by that voice is renamed.
- Report: a summary, the decisions taken and the tasks created from the meeting.
- Task suggestions: new tasks with owner, due date and priority, changes to tasks already on your boards, and tasks people reported as done, each with the quote from the meeting it came from.
Nothing reaches a task board until a person accepts it. When you create the accepted tasks, they land on the board you choose, with a note in the description saying which meeting they came from, and the assignees receive the usual task e-mail.
Project meetings and company meetings
| Project meeting | Company meeting | |
|---|---|---|
| Where | Project sidebar → Meetings | Company sidebar → Meetings |
| Typical use | Site meetings, coordination with subcontractors, investor walk-rounds. | Internal management meetings that belong to no project. |
| Who sees it | Everyone on the project team, including partner companies. | Employees of the company that owns it, while they work in that company. |
| Attendees with an account | Members of the project team. | Colleagues from the company. |
| Boards its tasks can go to | Boards of the project and boards of the company that recorded it. | Boards of the company and of projects the company takes part in that you can see. |
| Who pays for processing | The company of the person who created the meeting. | The company that owns the meeting. |
The company meetings page lists only the company's own meetings; project meetings stay in their projects.
The meetings list
- The Meetings (Срещи) entry in the project sidebar.
- The filters Status and Recurring meeting.
- The New meeting (Нова среща) button.
- The view switch Meetings (Срещи) / Recurring meetings (Периодични срещи).
- The status of a meeting; here every meeting is still Draft (Чернова). The other states are Uploaded, Transcribing, Analyzing, Ready and Failed.
- The suggestions cell: "no suggestions" (без предложения) until a recording has been processed; after that it shows, for example, "3 to review".
Typical sequence
- Optionally set up a recurring meeting, for example "Weekly site meeting", with its usual day, time and default task board. See Meetings and series.
- Create the meeting: subject, date and time, attendees, target board, and confirm that everyone present was told the meeting is recorded. See How to create a meeting.
- Record the meeting with your phone or laptop on the Recording (Запис) tab, or upload an audio file recorded with another device. See Recording, transcript and AI insights.
- Wait for processing: Transcribing, then Analyzing, then Ready. You can leave the page meanwhile.
- On the Transcript (Транскрипция) tab, check that each voice is matched to the right attendee.
- On the Suggestions (Предложения) tab, accept, edit or dismiss each proposal, then click Create {count} tasks to put them on the board.
- Share the Report (Отчет) tab content as the minutes, and follow up the tasks in Task boards.
Meeting statuses
| Status | Meaning | What you can do next |
|---|---|---|
| Draft (Чернова) | Created, no recording yet. | Record or upload the audio on the Recording tab. |
| Uploaded (Качено) | The audio is uploaded and waiting for the transcription service. | Wait. |
| Transcribing (Транскрибиране) | The audio is being turned into text and the speakers are being separated. | Wait; you can leave the page. |
| Analyzing (Анализ) | The AI reads the transcript and extracts the summary, decisions and task suggestions. | Wait. |
| Ready (Готова) | Transcript, report and suggestions are available. | Review speakers and suggestions, create tasks. |
| Failed (Неуспешна) | Processing stopped; the page shows the reason. | Fix the cause (for example top up credits) and click Try again (Опитай отново). |
Pages in this section
- Meetings and series: the meetings list, creating, editing and deleting a meeting, attendees and the recording consent, recurring meetings (series) with numbering, default board, archiving.
- Recording, transcript and AI insights: recording in the browser or uploading a file, processing and costs, failures and retries, the transcript and speaker matching, the report, reviewing suggestions and creating tasks on a board.
Common questions
Why don't I see Meetings in the sidebar?
The Meetings entry is never locked by role or plan. If it is missing entirely, the module is not switched on for the BuildColab installation you are using; contact BuildColab support.
Do I need a special plan to use Meetings?
No plan limits Meetings. Recording and uploading are free. Processing a recording uses credits: 0.06 credits per minute of audio for the transcription, plus the AI analysis at normal BORO rates. See Credits (BORO, file processing).
Can someone from the subcontractor see our project meeting?
Yes, if they are on the project team. Project meetings are visible to everyone on the project team, including people from partner companies. Hold internal discussions as a company meeting from the company sidebar instead.
Does it understand Bulgarian with site noise?
Yes. Transcription is built for Bulgarian speech with several speakers and background noise. Quality still depends on the recording: put the device in the middle of the table, away from hard surfaces, and consider an inexpensive clip-on microphone.
Can I record a meeting in English?
Yes. The meeting's language is taken from the app language of the person who creates it. Switch your app language to English before you create the meeting; there is no language picker on the meeting itself.
Does BuildColab send the minutes to the attendees?
No. Meetings sends no e-mails of its own. Only tasks you create from the suggestions send the usual task-board e-mails to their assignees.
Can BORO work with meetings?
Yes. BORO can list meetings, read the transcript and the insights, and, after you approve each change (BORO asks for approval by default), create meetings and recurring meetings, manage attendees, match speakers, edit suggestions, create the tasks and re-run the extraction. Recording and uploading audio are only possible in the app. See What BORO can do.
Related
In this section
In Meetings (Срещи) you create one meeting per recorded conversation: a subject, the date and time, the attendees, the task board its tasks should go to, and your confirmation that everyone present…
After you create a meeting in Meetings (Срещи), you record it in the browser or upload an audio file on the Recording (Запис) tab. BuildColab then transcribes the audio, separates the speakers, and…