Company library (nomenclatures)

What the company library is for

A nomenclature is a saved item you use again and again. Keeping them in one library gives you:

• Faster pricing. In a resource analysis you pick ready items instead of typing them. For a work item (task template), you can reuse an earlier analysis of the same work and see its price history across projects.
• Consistent names. Everyone in the company uses the same name and unit for the same item, which makes BoQs comparable.
• Easier search and comparison. Items are found by name and by meaning, in the library, in the BoQ and by BORO.

Services are entered directly in each resource analysis and are not part of the library.

The Nomenclatures page

Open Nomenclatures (Номенклатури) in the company sidebar. The header shows the title and the badge BuildColab Official. The toolbar has the tabs, the search field, Clear duplicates (on the Work items tab) and Create.

1. The tabs Work items, Materials, Labour and Machinery switch the list.
2. The search field filters the active tab by name.
3. Clear duplicates finds and merges near-identical task templates.
4. Create adds an item to the active tab.
5. The pencil in the Actions column opens the item for editing.

The newest items are at the top. The list loads 100 items at a time as you scroll. The search "Search by nomenclature name" (Търси по име на номенклатура) applies to the active tab, and the text stays when you switch tabs; the cross clears it. When nothing matches, the page says "No nomenclatures found" (Няма намерени номенклатури). There is no import, export or bulk selection on this page.

How to create an item

1. Select the tab for the kind of item: Work items, Materials, Labour or Machinery.
2. Click Create (Създай). The dialog Create nomenclature (Създай номенклатура) opens.
3. Type the name in Nomenclature name (Номенклатура име).
4. For work items and materials, choose the Unit of measure (Мерна единица): click the field, type to search, and pick a unit. For labour and machinery the unit is fixed and cannot be changed.
5. Click Create. A toast confirms it, for example "The task template was created successfully" or "Material created successfully".

1. Nomenclature name is required.
2. The unit search box searches standard units and your company's own units.
3. + Add "{text}" as a new unit of measure creates your own unit from the typed text. Once the required fields are filled, Create at the bottom of the dialog saves the item.

You can also create library items without leaving the BoQ: when you search for a template, material, labour or machine in a resource analysis and it does not exist, choose to create it. The same dialog opens with the name you typed, and the new item is selected in the analysis afterwards. This also needs Nomenclature at Edit.

How to edit an item

1. Click the pencil in the item's row. The panel Edit (Редакция) opens on the right; the list stays visible next to it.
2. Change Nomenclature name and, for work items and materials, Unit of measure. Created on is read-only; labour and machinery units cannot be changed.
3. Click Save (Запази). A toast confirms it, for example "Resource edited successfully". Cancel (Отказ) closes without saving.

Resource analyses refer to the library item, so a renamed material, labour or machinery item shows its new name in every analysis that uses it.

1. Nomenclature name can be changed.
2. Unit of measure can be changed for work items and materials.
3. Save stores the changes.
4. Remove nomenclature deletes the item after a confirmation.

How to delete an item

1. Open the item with the pencil and click Remove nomenclature (Премахни номенклатура).
2. Read the confirmation "Are you sure you want to remove "{name}"? This action is irreversible and will remove the item from the system."
3. Click Remove nomenclature to confirm, or Cancel.

How to clear duplicate task templates

Over time the same work often ends up in the library under slightly different names. Clear duplicates (Изчисти дубликати) finds templates that mean almost the same thing and merges them, moving their price history into the one you keep.

1. On the Work items tab, click Clear duplicates. The dialog Duplicate task templates (Дублирани шаблони на задачи) opens with groups of near-identical templates. Each group shows "{percent}% match".
2. In a group, choose with the radio button which template stays. Each template shows "Used {count} times"; the chosen one is marked "· kept". The first template is chosen by default.
3. Click Merge into selected (Слей в избрания). The other templates in the group are merged into the kept one together with their history, then deleted. The toast "Templates merged successfully" confirms it.
4. Repeat for other groups, then click Close (Затвори).

Access and plans

The pickers in the BoQ and the resource analysis show the same reason as the page instead of an empty list. Changes made by colleagues or by BORO appear on the open page automatically. BORO can search, create, update and delete library items and find and merge duplicate templates for you. In the BORO panel each of these actions waits for your approval on an approval card by default.

Common questions

Related

• Resource analysis
• Task templates and price history
• Working in the BoQ editor
• Permission reference