Costs
On this page
| Where | Project sidebar → Contracts with contractors (Договори с изпълнители), shown in the Execution phase; or the Contracts with contractors KPI tile on the project page. URL: /projects/{project}/costs; one contract: /projects/{project}/costs/evaluatedTaskList/{boq}/contract. |
|---|---|
| Who can | Project permission Execution (Изпълнение) at View (Преглед). Reports (Отчети) for the payment applications of a contract, Contract changes (Промени по договор) for its change orders. Paid plans or trial. |
| Related | Contracts: signing, details and history, Reviewing, approving, countering, rejecting, Change orders and extensions, Financial dashboard: committed, certified, margin |
What counts as a cost
In BuildColab your costs on a project are the contracts in which your company is the client and another company is the contractor: the subcontracts you awarded after comparing offers, or created directly from the BoQ, including contracts with self-managed (external) subcontractors. The budget or contract with your own client is the income side; see Investment budget.
- Only signed contracts appear here. Proposals that are still open are on the offer and contract-proposal screens.
- A contract of your company with itself (the investor's budget) is never a cost.
- Every signed subcontract line becomes a commitment against a budget line. The commitments feed the Committed column of the budget and the Costs group of the financial dashboard.
The Contracts with contractors page
| Column (EN / BG) | Content |
|---|---|
| Company / Компания | Avatar with initials and the subcontractor's name. |
| Contract subject / Предмет на договора | The contract name and, below it, "Version {n}" (Версия {n}) of the current version. A pill may follow: Change proposal (Предложение за промяна) when your subcontractor proposed a change that waits for you, or Change draft (Чернова на промяна) when you have an unfinished change-order draft. Click the pill to open it. |
| Reports / Отчети | A progress bar and "Reported {amount} · {pct}%" (Отчетено …): the total of the contract's approved payment applications and its share of the contract value. |
| Total value / Обща стойност | The value of the current contract version. |
- The newest contract is at the top. There is no sorting or paging.
- Above the table, Total value (Обща стойност) shows the sum of all listed contracts.
- Click a row to open the contract.
- With no contracts the page shows "No contracts yet." (Все още няма договори.).
- The page title Contracts with contractors (Договори с изпълнители).
- The Total value (Обща стойност) of all contracts.
- The Contract subject with the current version.
- The Reports (Отчети) progress bar with the reported amount and percentage.
The contract page
Clicking a contract opens "Contract - {name}" (Договор - {име}) with the contract's BoQ, read-only and with all categories expanded. The header buttons:
| Button (EN / BG) | What it does |
|---|---|
| Export / Експорт | Exports the contract BoQ to Excel; see Exporting. |
| View details / Виж детайли | Shows the contract terms: Contract type (Fixed-price contract / Договор с фиксирана цена, or Contract with proof of quantities / Договор с доказване на количества), Payment method ("Upon report" / На отчет), Deadline, Advance payment (% of the total contract amount), Warranty retention, the BoQ and the total value. |
| Reports / Отчети | Opens the contract's payment applications: Report history (История на отчетите), sorted Newest first or Oldest first, with the badges Your turn (Вашият ред) and Counterparty's turn (Ред на контрагента). Needs Reports. |
| Contract changes / Промени по договор | Opens the change-order history; Make a change (Направи промяна) starts a change order. Needs Contract changes. |
How to review a subcontractor's payment application
- Open Contracts with contractors and click the contract.
- Click Reports (Отчети). A payment application waiting for you carries Your turn (Вашият ред).
- Open it and approve, reject with a reason, or send a counter-proposal. See Reviewing, approving, countering, rejecting.
- After approval, the amount appears in Reported on this page and in Certified in the budget and the financial dashboard.
The subcontractor writes and submits its own payment applications. You cannot create one for it, except when it is a self-managed subcontractor without BuildColab users: then the panel shows Record report (Запиши отчет) instead of Create report, and you record it on its behalf. See External payment applications.
On a self-managed subcontractor's contract, the tooltip "There is a pending report awaiting approval" (Има чакащ отчет за одобрение) means a report on this contract is already waiting for approval; a new one cannot be recorded until it is decided. On normal contracts several reports can be open at the same time. "The contract is fully claimed — all contracted quantities have already been approved." means nothing remains to bill on a fixed-price contract.
How to change a subcontract
- Open the contract and click Contract changes (Промени по договор).
- Click Make a change (Направи промяна). BuildColab creates a change-order draft from the current version.
- Edit the draft and send it to the subcontractor. Until you finish, the contract row shows the Change draft pill.
When the subcontractor proposes a change, the row shows Change proposal; click it to review and accept or decline. Change orders are explained in Change orders and extensions.
- The title "Contract - {name}" (Договор - {име}).
- The Export, View details, Reports and Contract changes buttons.
- The read-only contract BoQ.
- The Report history (История на отчетите) panel with the payment applications and their status.
Where else costs appear
- Project page: the KPI tile Contracts with contractors shows the total and the number of contracts.
- Budget: the columns Committed, Certified and Margin per budget line; see Investment budget.
- Financial dashboard: the Costs group next to the budget, line by line, plus the Unlinked contract lines; see Financial dashboard: committed, certified, margin.
- Report Register: every payment application of the project, with the filter Type (Тип) → Costs (Разходи); see Register, summary and exports.
Common questions
Why is a contract missing from the list?
The list shows only signed contracts that your company awarded on this project. A contract proposal that is not yet accepted, or a contract another company awarded, does not appear.
Why don't I see Contracts with contractors in the sidebar?
The entry appears only in the Execution phase and needs the Execution permission.
Why can't I create a payment application on a subcontract?
Payment applications are written by the contractor who gets paid. You review them. Only for a self-managed subcontractor do you record them yourself with Record report.
What does the percentage under Reports mean?
The total of approved payment applications divided by the current contract value, rounded and capped between 0 and 100 %.