Awarding (whole or by line items)

How awarding works

• The award is per position. Each position of your request goes to exactly one offer. Several bidders can split one request, for example electrical to one and lighting to another.
• A position can be awarded only once in the project. If it was awarded on another request, it cannot be awarded again here.
• Offers are read as sent. The award uses the version each bidder last submitted. A position the bidder did not price cannot be awarded to it. A bidder's unsent draft never takes part.
• Awarding is not a contract. Saving an award records who wins what and tells new winners. The contract is a separate step. See "After the award: contracts" below.
• Losers are never notified. When every position is awarded, bidders who won nothing become Awarded to someone else without a notification. Tell them yourself if needed.
• The request closes by itself as Closed · awarded (Приключено · възложено) once every position is awarded and every awarded offer has a signed contract.

How to award the whole request to one bidder

1. Open the request panel: bill of quantities (BoQ) → Related (Свързани) → Outgoing bid requests (Изходящи запитвания) → the request.
2. Expand the card of the bidder that sent an offer.
3. Click Choose this offer (Избери офертата).
4. Confirm Award the whole request to {partnerName}? (Да се възложи ли цялото запитване на {partnerName}?): "Every line of the request goes to this offer. The other bidders are marked as not chosen — they are not notified." Click Choose offer (Избери оферта).

The toast "The offer was chosen" (Офертата е избрана) confirms it. The card gets the badge Chosen offer (Избрана оферта). Positions the offer did not price stay open for another bidder. The choice is refused if a position is already awarded to another offer: "Some positions are already awarded to another offer."

The bidder gets the in-app notification "Your offer for "{requestName}" was chosen — project "{projectName}"" (Вашата оферта по „{requestName}“ беше избрана…). No e-mail is sent.

To undo, click Undo choice (Отмени избора) on the card: "The choice was undone". Undo is refused once any contract on that offer exists, even a draft.

1. The title names the bidder that gets the whole request.
2. The text explains that the others are marked as not chosen and are not notified.
3. Choose offer (Избери оферта) confirms; Cancel (Отказ) leaves everything unchanged.

The Award by line screen

Open it with Compare and award (Сравни и възложи) in the request panel, or in the toolbar of the offer comparison. The screen is the comparison grid in award mode, titled Award by line (Възлагане по позиции).

1. Back to the request (Назад към запитването) opens the BoQ with the request panel.
2. Save the award (Запази възлагането) saves the plan; it is active only when there are unsaved changes.
3. The overview tiles: one per bidder with its share by value, positions and amount, and Remaining (Остатък).
4. A bidder column header with Award everything (Възложи всичко) and Clear (Отмени).
5. A category row with Award section to… (Възложи раздела на…).
6. The pinned column Award to (Възложи на) with one chip per bidder and "—" on each position.
7. Awarded price cells are tinted in the winner's color.

The columns

The columns of the award screen are fixed: every bidder's sent offer on this revision, at its last submitted version. Withdrawn and superseded offers, unsent drafts and partial offers are not columns. Each bidder has its own color.

A bidder header carries the tag will be an extension (ще бъде разширение) when you already have a signed contract with that bidder on this project: "You already have a signed contract with this bidder on this project — a contract from this offer extends it."

The Award to column

The pinned right column Award to (Възложи на), with "Remaining: {count} lines" in its header, has one row of chips per position:

• One chip per bidder. Click a chip to award the position to that bidder; the chip fills with the bidder's color and its price cells are tinted.
• "—" means not awarded.
• A bidder that did not price the position is disabled: "{company} — no price".
• no price (няма цена): nobody priced the position.
• not in the request (не е от запитването): a position a bidder added itself.
• Contract (Договор), "Under contract with {company}", or Contract (part) (Договор (част)), "Separate contract (part) — {company}": the position is already in a contract, even a draft, and cannot move.
• ! after a refused save: "This line is already awarded on another request" or "This line is already under a contract".

The overview strip

Above the grid, one tile per bidder shows its share by value in percent, "{count} lines" and the amount. The Remaining (Остатък) tile counts positions not yet awarded and turns green at 0. The strip follows your edits live. Warnings: "Lines no bidder priced: {count}"; "Unsaved changes" (Има незапазени промени).

How to award by line

1. Open Award by line with Compare and award (Сравни и възложи).
2. Award positions in any of these ways:
   • Click a bidder chip in Award to (Възложи на) for one position.
   • On a category row click Award section to… (Възложи раздела на…) and pick a bidder. Clear the award (Махни възлагането) clears the category.
   • In a bidder's header click Award everything (Възложи всичко) for every position it priced. Clear (Отмени) removes all its positions.
3. Positions the chosen bidder did not price are skipped: "Lines skipped because this bidder did not price them: {count}".
4. Check the overview tiles and Remaining.
5. Click Save the award (Запази възлагането).

The toast "The award was saved." (Възлагането е запазено.) confirms it. Your edits are not saved until you click Save the award. You can change and save the award as often as you need while the request is open.

What saving does

• The saved plan replaces the previous one. Awards you removed are deleted.
• Offers that won positions are marked chosen. Offers that lost all positions go back to sent.
• If every position is now awarded, active bidders who won nothing become Awarded to someone else. Their project moves to the phase CONTRACT DECLINED unless they bid on another open request in the project. They are not notified.
• Bidders that newly win get "Your offer for "{requestName}" was chosen" in the app. No e-mail. Nobody else is told.

When saving is refused

How to remove an award

On the award screen set the position to "—", or click Clear in the bidder's header, then click Save the award. In the request panel, Undo choice removes all positions of one offer at once. An award cannot be removed once a contract on that offer exists, even a draft. Removing an award notifies nobody.

After the request closes

On a closed request the panel's main action is View the award (Виж възлагането): the same screen, read-only. Chips cannot be clicked, and there is no save.

After the award: contracts

An award does not create a contract. Make the contract with each winner from the winner's offer page:

1. In the request panel expand the winner's card and click Review (Разгледай) on its latest response.
2. On the offer page click Propose contract (Предложи договор) for a bidder on BuildColab, or Create contract on their behalf (Създай договор от негово име) for a self-managed subcontractor. The button appears when your project is in the Execution phase.
3. Fill in the contract panel Create contract (Създаване на договор): contract type, payment method, deadline, advance payment and warranty retention.
4. For a bidder on BuildColab click Send to partner (Изпрати към партньор). The bidder gets a contract proposal to accept or decline. For a self-managed subcontractor click Create contract (Създай договор); it is signed at once.

See Contract proposals for the contract panel, the bidder's answer and the messages, and Recording offers from companies outside BuildColab for self-managed subcontractors.

• Extension of a signed contract. If you already have a signed contract with the winner on this project, BuildColab does not make a second contract. The dialog Add to existing contract (Добавяне към съществуващ договор) explains that the offer is added to the existing contract as a change order, and Continue (Продължи) opens the change-order workspace. Only the bidder's prices come into it. See Change orders and extensions.
• Contract for part of an offer. When a bidder won only some of the positions it priced, its contract must cover only those positions, as a partial offer labeled "Contract (part of the offer)" (Договор (част от офертата)). The screens cannot yet send a contract proposal for a partial offer to another company. Ask BORO to prepare the partial offer and send the contract proposal; it shows an approval card first. See What BORO can do.

What the bidders see

• Each bidder sees only its own prices, never the others' prices or awards.
• A chosen bidder gets "Your offer for "{requestName}" was chosen" and the banner "Your offer was chosen." on the request.
• A bidder that won nothing sees "Awarded to someone else" (Възложено на друг) on its request and offers, which move to its archive. It gets no notification.
• A bidder that won part of the work later sees its contract labeled "Contract (part of the offer)".

Awarding and the contracting schedule

If the request belongs to a package, the package page shows "Lowest offer: {company} — {amount}" and the date labels "Chosen {date}" and "Signed {date}". A package becomes Awarded when a contract, even a draft, exists on one of its offers, and Contracted when it is signed. See Contracting schedule and packages.

Permissions and plan

Awarding needs a paid plan or trial.

Common questions

Related

• Comparing offers
• Contract proposals
• Change orders and extensions
• Recording offers from companies outside BuildColab
• Revisions, withdrawing and closing