Das Benutzerhandbuch ist auf Englisch und Bulgarisch verfügbar. Sie lesen die englische Fassung.
What BORO can do
Auf dieser Seite
- How to read this page
- Getting around and getting answers
- Projects and project team
- Bill of quantities (BoQ)
- Resource analysis, templates and the company library
- Procurement: contracting schedule, offer requests and offers
- Contracts and change orders
- Payment applications
- Budget and finance
- Construction schedule
- File manager
- Task boards
- Meetings
- Company administration, partners and billing
- Actions that are binding or cannot be undone
- What BORO cannot do
- BORO and connected AI tools (MCP)
- Common questions
- Related
| Where | Top bar → BORO → type your request in Message BORO… (Съобщение до BORO…). Works on any company or project screen. |
|---|---|
| Who can | Every member of the selected company. Each action checks the same permission as the matching screen, for example Outgoing bid requests at Edit to send an offer request, Schedule at Edit to change the schedule, File manager at View to read files. Your plan limits BORO the same way it limits you. |
| Related | Chatting and attachments, Approvals and background tasks, Permission reference, Connecting Claude, ChatGPT and others (MCP) |
How to read this page
- Read actions (looking things up, summarizing, comparing, exporting a file) run immediately.
- Approval actions change data. BORO shows a card Requires approval (Изисква одобрение) with what it will do, and waits for Approve (Одобри) or Decline (Откажи). Your company can change this per tool in BORO Settings → Tools. See Approvals and background tasks.
- Binding actions are legally binding, notify another company or cannot be undone. Read their approval card carefully.
- BORO always acts as you: with your permissions, in the company selected in the sidebar. A tool your company set to Blocked is not available to BORO.
- You can write in Bulgarian or English. The examples below are only a start; describe what you need in your own words.
Getting around and getting answers
| BORO can | Example request | Type |
|---|---|---|
| Answer how-to questions from this User Guide, with a link to the page | "How do I send a contract proposal?" | Read |
| Open a screen for you (it asks first unless you asked to go there) | "Open the offer requests of the Hotel Varna project" | Read |
| Tell what is on your screen and work with it | "Summarize this page" | Read |
| Show your work calendar: tasks due and meetings in a period (up to 62 days) | "What do I have this week?", "Which tasks are due by Friday?" | Read |
| List your notifications and mark them read | "What's new in my notifications? Mark them all as read." | Read; marking read: approval |
| Search the web for prices, suppliers, norms and product data, with sources; read a page you paste | "What is the current price of C25/30 concrete in Varna?", "Read this link and list the technical data" | Read |
| Analyze data with Python and produce files (Excel, Word, PowerPoint, PDF), where code analysis is available for your company | "Build an Excel with the monthly payment totals per contractor" | Read; files are saved to the folder BORO in the file manager |
| Remember facts for later conversations | "Remember that our standard profit on labor is 15%" | Approval |
| Run long work as a background task | "In the background, price every position in the Electrical category from history" | Read (the changes inside still need approval) |
Projects and project team
| BORO can | Example request | Type |
|---|---|---|
| List projects, open one, count projects by phase | "Which of our projects are in execution?" | Read |
| Create a project | "Create a project 'Residential building Lozenets' for client Alpha Invest in Sofia" | Approval |
| Edit a project's name, descriptions, location, client and start and end dates (only the company that created the project). Dates exist only through BORO. | "Set the project end date to 30.06.2027" | Approval |
| Archive or restore a project for your company | "Archive the project Office Plovdiv" | Approval |
| List every company on the project with its role. The project screens show only your own company's people. | "Which companies work on this project?" | Read |
| List the project team; add colleagues (they are notified); remove a member; change a member's project permissions | "Add Maria Petrova and Ivan Georgiev to this project", "Give Ivan Edit on payment applications in this project" | Read; changes: approval |
| Read the work calendar; set working weekdays; add or remove holidays | "Add the Bulgarian public holidays for 2027 to this project's work calendar" | Read; changes: approval |
Bill of quantities (BoQ)
| BORO can | Example request | Type |
|---|---|---|
| List the BoQs of a project and their documents; show the structure; search positions; get totals by category | "Show the categories of the budget BoQ with their totals", "Find all positions with 'hydro insulation'" | Read |
| Check a BoQ: missing or zero prices, odd quantities, duplicates; list positions where the same work is priced differently | "Check this BoQ for positions without a price and duplicated positions" | Read |
| Create an empty offer or budget BoQ | "Create a new offer BoQ 'Finishing works' in this project" | Approval |
| Create categories and positions (up to 100 positions in one action), edit, move, copy | "Add a category 'Roof' with these positions: …", "Move positions 3.4 to 3.9 into category 4" | Approval |
| Delete positions (up to 100 at once; recoverable from version history) or a whole category with everything in it | "Delete the empty category 'Other'" | Approval |
| Duplicate or rename a BoQ | "Duplicate this BoQ as 'Budget v3'" | Approval |
| Delete a whole BoQ with all versions | "Delete the draft offer 'Test'" | Binding: permanent, no trash |
| Create and assign labels (up to 500 positions at once) | "Label all electrical positions 'Phase 2'" | Approval |
| List versions and compare two versions | "What changed between version 2 and 3 of this BoQ?" | Read |
| Finish (lock) the current version | "Finish the current version of this offer" | Binding: the version is frozen |
| Accept a budget, fully or only some positions (the rest goes to a change-order draft) | "Accept this budget except the landscaping category" | Binding: the budget becomes the execution baseline |
| Import a BoQ from Excel: start an import draft from an attached file or a file manager file, fix the header and columns, fix single rows, then write it to the BoQ | "Import the attached КСС into this BoQ, without the summary sheet" | Approval (each step) |
| Import a BoQ with its resource analyses (preview what is reused and created in the library, then apply) | "Preview importing this file with analyses" | Preview: read; apply: approval |
| Import prices from a file into an existing BoQ (preview, then apply; can also remove positions missing from the file if you ask) | "Update the prices of this BoQ from the attached Excel" | Preview: read; apply: approval |
| Export a BoQ to Excel, in the BuildColab layout or back into the original imported workbook | "Export this BoQ to Excel", "Write the current prices into the original Excel" | Read (the file is also kept in the project's BoQ documents) |
- The BoQ open on screen; with the eye button on, BORO knows which budget "this budget" means.
- Your question.
- The tool rows: BORO reads the budget structure and its positions (each row opens the details of the call).
- The answer as a table by category: here one position without a price.
Resource analysis, templates and the company library
| BORO can | Example request | Type |
|---|---|---|
| Read a position's resource analysis (materials, labor, machinery, services) | "Show the analysis of position 2.3" | Read |
| Add, change and remove resources in one analysis (up to 20 changes in one approval) | "Add 0.12 t of rebar B500 at 1,250 EUR/t to this analysis" | Approval |
| Set the completion status of analyses (up to 30 at once), additional costs, profit for one analysis or a whole BoQ, or a direct unit price | "Set 12% profit on this BoQ", "Set the unit price of 1.5 to 18.40" | Approval |
| Copy an analysis from one position to another | "Copy the analysis of 3.1 to 3.2 and 3.3" | Approval |
| Suggest, assign and unassign task templates; read a template's price history | "Which template fits position 4.2, and what did we price it at before?" | Read; assign: approval |
| Price from history: apply historical analyses to up to 15 positions in one approval (asks whether to use, merge or skip their notes) | "Price the Masonry category from our history" | Approval |
| Create, edit and delete templates; find duplicate templates and merge them | "Find duplicate templates for plastering and merge them" | Read; changes: approval |
| Search the library; create, edit and delete materials, labor and machines (up to 50 deletions at once); read a material's price history; find units | "Add the material 'Gypsum board 12.5 mm' in m2" | Read; changes: approval |
Procurement: contracting schedule, offer requests and offers
| BORO can | Example request | Type |
|---|---|---|
| Contracting schedule: list and preview packages, show positions not yet in any package, calculate dates | "Which BoQ positions are not covered by a package?" | Read |
| Create, generate from a category, edit, link, unlink, archive and delete packages; place a package on the construction schedule | "Create a package for the Electrical category" | Approval |
| Change the contracting plan settings: plan-level lead times, the warning window (0–60 working days), the client deadline, the BoQ the plan uses. These have no field on screen. | "Set the client deadline of the contracting plan to 30 June", "Set the warning window to 15 working days" | Approval |
| Change the company's default lead times | "Set the default contracting lead time for Facade to 20 working days" | Approval |
| Export the contracting plan; start an offer request from a package | "Create an offer request from the Roofing package" | Export: read; request: approval |
| List, read and compare offer requests and offers; show the award grid | "Compare the offers for the electrical request in a table, with the best value" | Read |
| Create and edit an offer request, attach files, list partners who can receive it | "Prepare an offer request for the Waterproofing category with the drawings in folder 'Roof'" | Approval |
| Send an offer request to partners | "Send it to Hydro Ltd and Izolacii OOD" | Binding: each partner gets one e-mail, on the first send to it; cannot be unsent |
| Preview and send a revision; withdraw the request or one bidder; close the request | "Withdraw the request from Beta Build" | Binding: bidders are notified |
| Award a request whole or by line items, change awards, take an award back | "Award lines 1–12 to Alfa and the rest to Beta" | Binding: winners are notified |
| Transfer a bidder's prices into your BoQ, choosing which of the bidder's positions to use when several match one of yours. The screen cannot choose in that case. | "Use Alfa's prices in our budget; for 2.4 take their second line" | Approval |
| Cut the awarded lines of one offer into a separate offer, so a contract can cover only those lines. Needed for a contract for part of an offer. | "Prepare a partial offer for Alfa with only the lines they won" | Approval |
| Ask a bidder to revise its offer; on your side, start and submit a requested revision | "Ask Beta to revise their price for item 5" | Binding: e-mails the bidder |
| Incoming requests: list and read them and their files, accept or decline | "What offer requests did we receive this week?" | Read; accept/decline: approval (decline is final) |
| Price an offer and submit it | "Submit our offer for the 'Office Sofia' request" | Binding: locks the version and notifies the requester |
| Self-managed subcontractors: add one to a request, create an offer on its behalf, record its offer or that it declined, delete a draft offer | "Record the offer of Petrov Bros (self-managed) from the attached PDF" | Approval (nobody is e-mailed) |
Contracts and change orders
| BORO can | Example request | Type |
|---|---|---|
| List contracts, show one with its terms, show its history | "What are the payment terms of the Alfa contract?" | Read |
| Create a draft contract; fill or change its terms | "Draft a contract with Alfa for their partial offer" | Approval |
| Send a contract proposal to another company; answer a proposal you received | "Send the contract proposal to Alfa with deadline 15 May" | Binding: notifies the other company |
| Sign a contract directly (a self-contract, or with a self-managed subcontractor) | "Sign the contract with Petrov Bros" | Binding: legally binding, cannot be undone |
| Prepare and create a subcontract from BoQ positions; link and unlink contract lines; list unlinked lines | "Which lines of this contract are not linked to our budget?" | Read; changes: approval |
| Create a change-order draft; show what changes | "Start a change order for the Alfa contract" | Approval |
| Finalize a change order (all or some lines) for a self-contract or a self-managed subcontractor | "Finalize the change order with only the added positions" | Binding: becomes a new contract version |
| Create and list contract update requests | "Ask Alfa for a contract update for the extra works" | Binding: notifies the other company |
Payment applications
| BORO can | Example request | Type |
|---|---|---|
| List and open payment applications; show the reports summary; check a report against the contract | "Check this payment application: anything over 100% or unusual?" | Read |
| Create a draft; fill quantities and remarks; fill it from a document (a protocol, Excel, PDF or photo) | "Fill this draft from the attached measurement protocol" | Approval |
| Add positions outside the contract; carry quantities up; attach and detach files; set the assignee | "Add an extra position 'Additional excavation' 35 m3" | Approval |
| Submit, counter, reject or withdraw a report; revise one | "Submit the draft for March" | Binding: the other company is notified |
| Approve a report | "Approve payment application No. 4 of Alfa" | Binding: locks the figures and e-mails the other company |
| Delete a draft report | "Delete my empty draft" | Binding: permanent |
| Record, finalize or void a report for a self-managed subcontractor | "Record the April report of Petrov Bros from the attached Excel" | Approval; finalize is binding |
| Export a report or the reports summary to Excel | "Export the summary of all reports in 2026 by contract" | Read (download link) |
Budget and finance
| BORO can | Example request | Type |
|---|---|---|
| Show the cost structure of a project and the payment applications behind its costs (needs Financial dashboard and Reports at View) | "Summarize costs by discipline", "How much have we certified against the budget?" | Read |
Construction schedule
| BORO can | Example request | Type |
|---|---|---|
| Read the schedule, its structure, tasks, dependencies and BoQ coverage; analyze delays and the critical path | "Are we behind schedule?", "Analyze the critical path" | Read |
| Create a schedule for a BoQ (empty, as a copy of the BoQ structure, or carried over); add categories (up to 100), groups (up to 30), milestones (up to 50) and dependencies (up to 50) in one action | "Create a schedule for the budget with phases Rough works, Finishes, Handover" | Approval |
| Change task dates, categories, groups and dependencies; reorder; change how a position is distributed; delete items | "Move the facade tasks two weeks later" | Approval |
| Match an imported MS Project schedule to the BoQ: run the matching in the background, show the proposals by confidence, apply the sure ones or chosen pairs, export a match report, link or unlink single positions. There is no matching screen. | "Match the budget BoQ to the imported schedule", "Apply all high-confidence matches" | Run and draft: read; apply: approval |
| Report progress (a percentage with an optional note; adds an entry, never overwrites) | "Report 60% on the slab formwork with note 'axis A–C done'" | Approval |
| Show the progress history of a task: every entry with date, who reported it and the note. Only through BORO. | "When did the slab formwork reach 50% and who reported it?" | Read |
| List versions with author, date and BoQ version; compare two versions (added and removed tasks, changed dates, changed dependencies), also for a subcontractor's slice. Only through BORO. | "What slipped since the last locked version?" | Read |
| Lock the current version (on a master schedule this also publishes a copy to subcontractors); reopen as a new draft | "Lock the schedule" | Binding: the version is frozen |
| Bring back an older schedule into the current BoQ version (replaces the current schedule) | "I started an empty schedule by mistake; bring back the one from BoQ version 2" | Binding: replaces the current content |
| Read the time-phased report (cash flow, resources) and the pricing report for any period | "How much work is planned for March?", "Which materials do we need next month?" | Read |
| Export the schedule as an MS Project file or an Excel table (download link) | "Export the schedule for MS Project" | Read |
- Your question.
- BORO uses the built-in skill for the construction schedule and loads the schedule tools; the rows show the calls it made.
- The tasks whose dates moved, with the old and new start and end (version 1 → version 2).
File manager
| BORO can | Example request | Type |
|---|---|---|
| Search files by name, description or content; list folders; show file details, versions and a link | "Find the latest fire safety report in the project files" | Read |
| Read files: PDF, Word, Excel, PowerPoint, text, images, drawings; quantities and a preview from processed 3D/CAD models | "Summarize the attached contract and list the penalties", "How many doors are in the Revit model?" | Read |
| Create files: Word, Excel, Markdown (with diagrams), text, CSV, and interactive pages (artifacts); edit a file as a new version; restore an older version | "Create an artifact with a chart of the monthly payment applications", "Write the meeting minutes as a Word file in folder 'Minutes'" | Approval |
| Upload files (also from a link, also large files in parts); create folders; copy, move, rename; add descriptions | "Copy the folder 'Drawings' into the Hotel Varna project" | Approval |
| Delete to the trash; list the trash; restore | "Restore the file I deleted yesterday" | Approval |
| Share and unshare files and folders (only the owner); comment, reply, edit, resolve and delete comments | "Share the folder 'Offers' with Ivan for comments" | Approval |
| Quote and start 3D/CAD processing (shows credits and time first) | "How much would it cost to process all IFC files in 'Models'?" | Quote: read; processing: approval and credits |
Task boards
| BORO can | Example request | Type |
|---|---|---|
| List boards, open one, search tasks, open a task | "Which of my tasks are overdue?" | Read |
| Create and edit boards, labels and board members | "Create a board 'Site Lozenets' and share it with the site team" | Approval |
| Create tasks; change status, assignee, due date, priority; complete; comment; manage subtasks; move to another board | "Create a task for Ivan: order the scaffolding by Friday" | Approval |
| Archive and restore tasks (up to 25 at once). Tasks are never deleted; archiving is how a task is removed. | "Remove the duplicated task 'Order tiles'" | Approval |
Meetings
| BORO can | Example request | Type |
|---|---|---|
| List meetings and series; read the transcript, report, decisions and suggested task changes | "What did we decide at the last coordination meeting?" | Read |
| Create, edit and delete meetings and recurring series; manage attendees; match speakers | "Create a weekly site meeting every Tuesday at 9:00 for this project" | Approval |
| Edit suggested task changes and create the accepted ones as tasks on a board (new assignees are e-mailed) | "Create the accepted tasks from today's meeting" | Approval |
| Run the AI analysis of a meeting again | "Extract the tasks again after I fixed the speakers" | Approval; uses credits |
Company administration, partners and billing
| BORO can | Example request | Type |
|---|---|---|
| Show the company summary, members, roles and the license summary | "How many free seats do we have?" | Read |
| Create a role, change a role's permissions, change a member's role (not your own, not the owner's, and never making someone owner) | "Create a role 'Site engineer' with View on everything and Edit on the schedule" | Approval |
| List partners; add a partner; edit a partner; create a self-managed (external) subcontractor | "Add Hydro Ltd as a partner" | Read; changes: approval |
| Show the plan, invoices and the credit balance (plan and invoices need Members at View) | "How many credits do we have left?", "Show our last invoices" | Read |
| Create a skill from work you repeat (created switched off for review) | "Save this pricing procedure as a skill" | Approval; needs BORO Skills (author) |
Actions that are binding or cannot be undone
What BORO cannot do
- Act outside your permissions, your plan or the selected company, or see other companies' internal data.
- Invite people to the company or accept invitations, transfer company ownership, change your own role or the owner's role.
- Change the company profile, the subscription plan or seats, buy credits or pay invoices. It can only show the plan, invoices and balance.
- Change your profile, password or notification settings.
- Delete a project (it can archive it), a contract, a partner, or a work task (it archives tasks instead).
- Undo a signed contract, an approved payment application or a locked version.
- Work on its own without being asked. BORO acts only in a conversation or a background task you started; it does not watch your projects.
- Do anything in an external service unless that service is connected in BORO Settings → External connections.
BORO and connected AI tools (MCP)
Claude, ChatGPT and other AI tools connected to BuildColab through MCP use the same tools as BORO, with the same permissions. Without write access they can only read. With write access, which BuildColab staff enable per company, they can make the changes listed above, but without approval cards: the change happens as soon as the tool calls it. Background tasks and opening screens for you are BORO-only. See Connecting Claude, ChatGPT and others (MCP).
Common questions
Can BORO send an offer request or sign a contract for me?
Yes, if you have the permission. BORO shows an approval card first; the request is sent or the contract signed only when you click Approve. Signing directly is possible only for a self-contract or with a self-managed subcontractor; with another company on BuildColab, BORO sends a contract proposal instead.
How do I set the project start and end dates? There is no field.
Ask BORO, for example "Set the start date of this project to 01.03.2027 and the end date to 30.06.2028". Only the company that created the project can change its details.
How do I compare two schedule versions?
Ask BORO, for example "Compare schedule versions 3 and 4" or "What slipped since the last locked version?". BORO lists added and removed tasks, changed dates and durations, and changed dependencies.
How do I see the progress history of a schedule task?
Ask BORO, for example "Show the progress history of the task 'Slab formwork level 2'". It lists each entry with date, percentage, who reported it and the note.
Why does BORO say it has no permission?
BORO uses your permissions. If you cannot do the action on screen, BORO cannot do it either. Ask your administrator for the permission. See Permission reference.
Can BORO delete things?
Some: BoQ positions and categories, a whole BoQ, files (to the trash), meetings, templates, library items, contracting packages, schedule items and draft payment applications, each after approval. It cannot delete projects, contracts, partners or work tasks.