Meetings and series

The meetings list

1. The page title Meetings with the subtitle "{project} · recorded meetings" (записани срещи).
2. The Status (Статус) and Recurring meeting (Периодична среща) filters; Clear filters (Изчисти филтрите) appears while a filter is set.
3. The New meeting (Нова среща) button.
4. The view switch Meetings (Срещи) / Recurring meetings (Периодични срещи).
5. The series pill of a meeting row, for example "Weekly site meeting · №4".
6. A meeting row; click anywhere on it to open the meeting.

The Meetings list shows the meetings of the project (or of the company, on the company page), 25 per page with "Page {page} of {total}". Columns:

Filter by Status (for example only Ready meetings with suggestions to review) or by Recurring meeting (All meetings or one series). When the list is empty you see "No meetings recorded yet" (Още няма записани срещи) and the button Record the first meeting (Запишете първата среща).

If this browser holds recordings that were never uploaded, a banner "Recordings stored on this device" (Записи, пазени на това устройство) lists them; open each meeting to upload the recording or save a copy. See Recording, transcript and AI insights.

How to create a meeting

1. The Recurring meeting (Периодична среща) list: One-off meeting or a series.
2. The Subject (Тема) field.
3. The Date and time (Дата и час) field.
4. The Target board (Целево табло) list.
5. The Attendees (Присъстващи) list with the search field Name of an attendee; an outside attendee carries the badge "outside" (външен).
6. The required checkbox I told everyone present that the meeting is being recorded.
7. The Create (Създай) button.

To create a meeting in Meetings:

1. Open Meetings (Срещи) from the project sidebar, or from the company sidebar for an internal meeting.
2. Click New meeting (Нова среща). To add the next meeting of a series directly, open the recurring meeting and click New meeting {number} instead.
3. In Recurring meeting (Периодична среща), keep One-off meeting (Еднократна среща) or pick a series. A meeting in a series automatically gets the next number, and the date moves to the series' next usual day and time.
4. Enter the Subject (Тема), for example "Weekly site meeting". It is required for a one-off meeting ("Give the meeting a subject." / Дайте тема на срещата.). In a series it is optional: left empty, the meeting is named "{series name} {number}".
5. Check Date and time (Дата и час). It defaults to now, because meetings are usually created right after they happen.
6. In Target board (Целево табло), choose the task board where this meeting's tasks will be created, or keep Decide when committing (Ще реша при създаването на задачите). You can still change the board for each suggestion later. A series preselects its default board.
7. Under Attendees (Присъстващи), type a name in Name of an attendee (Име на присъстващ) and pick the person. Add everyone in the room. For anyone without a BuildColab account in this project or company, click Add "{name}" as an outside attendee (Добави «{name}» като външен участник).
8. Tick I told everyone present that the meeting is being recorded (Уведомих присъстващите, че срещата се записва).
9. Click Create (Създай). "Meeting created" (Срещата е създадена) confirms it, and the new meeting opens, ready for you to record or upload on its Recording (Запис) tab.

You become the organizer of the meeting. Creating a meeting costs nothing and sends no invitations or e-mails.

Who can be an attendee

Why list attendees carefully: the transcription uses the number of attendees to separate the voices, the AI matches voices to attendee names, and only attendees can be chosen as owners of suggested tasks. An attendee linked to an account can become the assignee of a created task; an outside attendee is written into the task description as the responsible person instead. Adding the same person twice shows "That person is already an attendee." (Този човек вече е сред присъстващите.).

How to change attendees

1. Open the meeting and click the attendees button in the header ("{count} attendees" / присъстващи).
2. In the Attendees (Присъстващи) dialog, search and add people, or add an outside attendee by name.
3. To remove someone, click Remove (Премахни) on their row. If a voice in the transcript is matched to that person, removal is refused with "A speaker is matched to this attendee — re-match that voice first." Re-match the voice on the Transcript tab, then remove the attendee.
4. Click Done (Готово).

How to edit a meeting

1. Open the meeting and click Edit meeting (Редактирай срещата).
2. Change the Subject, Date and time, Target board or Recurring meeting.
3. Click Save (Запази). "Saved" (Запазено) confirms it.

Moving a meeting to another recurring meeting gives it the next number there; its old number is not reused. The meeting's language and its project or company cannot be changed.

How to delete a meeting

1. Open the meeting and click Delete meeting (Изтрий срещата).
2. Read the confirmation "Delete "{title}"? The recording, the transcript and the suggestions go with it." (Да изтрия ли «{title}»? Заедно с нея изчезват записът, транскрипцията и предложенията.). If this device still holds an un-uploaded recording of the meeting, the message says that it is deleted too.
3. Click Delete (Изтрий).

Recurring meetings (series)

A recurring meeting (Recurring meetings / Периодични срещи) groups meetings that repeat, such as the weekly site meeting or the monthly meeting with the investor. Each meeting in the series:

• gets its own number (№1, №2, …), shown as a pill next to its subject;
• keeps its own recording, transcript and report;
• starts with the series' Default board, and its date is suggested from the series' usual day and time;
• is analyzed with the summary of the previous meeting in the series as context, so the AI can recognize follow-ups on what was agreed last time.

A series only suggests dates; nothing is scheduled or created automatically, and no invitations are sent.

How to create a recurring meeting

1. The Name (Име) field, required.
2. The Description (Описание) field.
3. The How often (Честота) list.
4. The Usual day (Обичаен ден) and Usual time (Обичаен час) fields.
5. The Default board (Табло по подразбиране) list.

1. In Meetings, switch the view to Recurring meetings (Периодични срещи) and click New recurring meeting (Нова периодична среща), or Create the first recurring meeting when there is none.
2. Enter the Name (Име), for example "Weekly site meeting". It must be unique in the project (or company): a duplicate shows "A recurring meeting with this name already exists on the project."
3. Optionally fill in Description (Описание): "Who attends, where, what it covers", up to 2,000 characters.
4. Choose How often (Честота): No set frequency (Без определена честота), Weekly (Седмична), Every two weeks (На две седмици), Monthly (Месечна) or Other (Друга). With Other, describe it in Describe the frequency, for example "every second Tuesday".
5. Optionally set Usual day (Обичаен ден) and Usual time (Обичаен час). They are "Only used to suggest the date of the next meeting — nothing is scheduled automatically."
6. Optionally choose the Default board (Табло по подразбиране): "Each new meeting starts with this board."
7. Click Create (Създай). The recurring meeting opens.

The recurring meeting page

The page of a recurring meeting shows the counters Meetings (Срещи), To review (За преглед, suggestions waiting for review) and Tasks created (Създадени задачи), the Meeting list (Списък на срещите), and the actions New meeting {number} (Нова среща {number}), Edit recurring meeting (Редактирай периодичната среща), Archive (Архивирай) or Restore (Възстанови), and Delete recurring meeting (Изтрий периодичната среща). In the list of recurring meetings, each card shows "{count} meetings", "Latest: {number} · {date}" and "Next: {number}".

1. The counters Meetings, To review and Tasks created.
2. The New meeting {number} button.
3. The actions Edit recurring meeting, Archive and Delete recurring meeting.
4. The Meeting list of the series.

Common questions

Related

• Meetings
• Recording, transcript and AI insights
• Boards: create, share, labels
• Calendar