Tasks: details, subtasks, comments, activity

Statuses and priorities

Every task on every board has one of four fixed statuses. They cannot be renamed or extended.

Any status can be changed to any other. Archiving is separate from status: an archived task keeps its status and can be restored.

Board view and table view

1. The view switch: Board (Дъска) and Table (Таблица).
2. The New task (Нова задача) button, shown on a single board when you have edit access.
3. The plus button at the top of a column, which creates a task with that column's status.
4. A task card: task number, title, priority mark, labels, assignee avatar and due date.
5. An overdue due date, shown in red with "overdue" (просрочена).
6. The counters on a card: subtasks done out of total (here 0/3) and comments; a task with attached files shows a file counter too.

The Board (Дъска) view shows four columns, one per status, each with its task count. A card shows the task number (#), title, priority, labels, the assignee's avatar, the due date and counts of subtasks, comments and attached files. Due dates are colored: Today (Днес) and the next three days in amber, past dates in red with "overdue" (просрочена). Long columns load more cards as you scroll.

To change a task's status, drag its card to another column; the message "Moved to "{status}"" (Преместена в „{status}“) confirms it. You can also reorder cards within a column on a single board. With the keyboard, focus a card and press Space to pick it up, the arrow keys to move it, Space to drop it and Escape to cancel. Dragging needs edit access to the board.

The Table (Таблица) view shows the same tasks as rows, page by page, with Previous (Назад) and Next (Напред). Columns: # (№), Task (Задача), Status (Статус), Priority (Приоритет), Assignee (Отговорник), Due (Срок), Subtasks (Подзадачи), Comments (Коментари), Files (Файлове), and in the "All tasks" view also Board (Дъска) and Project (Проект). Next to the filters, the sort list offers Sort: #, Sort: task, Sort: status, Sort: priority, Sort: due date, Sort: subtasks, Sort: comments, Sort: files and Sort: created (in Bulgarian "Подредба: …"); the arrow button Reverse order (Обърни реда) flips the direction. Sorting covers all matching tasks, not only the page on screen.

BuildColab remembers your choice of view separately for each board and for the "All tasks" view, on your account.

In the "All tasks" (Всички задачи) view each card shows "on {board}" (в {board}) with an Open board (Отвори дъската) link. There you can drag cards between status columns, but you cannot reorder them inside a column, and you cannot create tasks, because a task is always created on one board.

Filtering tasks

1. The search field Search tasks… (Търси задача…).
2. The Mine (Мои) toggle.
3. The Filters (Филтри) button, highlighted while any filter is active.
4. The filter groups Status, Priority, Assignee (Отговорник), Labels (Етикети) and Due date (Краен срок), each with All (Всички) and one chip per value.
5. The Archive (Архив) group with the Archived (Архивирани) chip.
6. The Clear filters (Изчисти филтрите) button.

Filtering is done on the server, so counts and pages are correct for the whole board. When nothing matches, the page shows "Nothing matches these filters" (Няма задачи по тези филтри) with Clear filters (Изчисти филтрите).

How to create a task

1. Open a single board in Work tasks. In "All tasks" there is no New task button; pick the board in the board switcher first.
2. Click New task (Нова задача) in the toolbar, or the plus button (Add task / Добави задача) at the top of a column. The plus button preselects that column's status.
3. Enter the Task title (Заглавие на задачата), up to 255 characters. This is the only required field.
4. Optionally fill in the description (placeholder "Details, context, requirements…" / "Детайли, контекст, изисквания…").
5. Set Status (Статус), Priority (Приоритет, Medium by default), Assignee (Отговорник) and Due date (Краен срок). The assignee list contains only people who can access the board.
6. Optionally pick Labels and add subtasks in the checklist.
7. Click Create (Създай), or press Enter in the title field. "Task created." (Задачата е създадена.) confirms it, and the task gets the next number on the board.

Nothing is saved until you click Create; closing the dialog discards the draft without using up a task number. If the save fails, the dialog stays open with your text. If you assign the task to someone other than yourself, that person receives an e-mail (see "E-mails sent by tasks" below).

The task panel

1. The panel title "Task #{number} · {board}" (Задача #{number} · {board}) and the editable title.
2. The description field, which also accepts pasted or dropped images.
3. The fields Status, Priority, Assignee (Отговорник) and Due date (Краен срок).
4. The labels strip.
5. The Subtasks (Подзадачи) checklist.
6. The Comments (Коментари) thread with the comment box.
7. The footer buttons Move task, Archive, Attach file and Done.

Click a card or a table row to open the task panel. Every change you make in the panel is saved immediately; "Task saved." (Задачата е запазена.) confirms it.

If the task was created from a comment on a file, the panel shows a line such as "{name} created this from a file comment · {file name}". The file name is not a link, because opening the file needs access to the file itself.

The panel footer has Move task (Преместване на задача), Archive (Архивирай), Attach file (Прикачи файл) and Done (Готово), which closes the panel. An archived task shows Restore task (Възстанови задачата) instead. With Can comment or Can view access, the fields are read-only and the edit buttons are not shown.

Subtasks

Subtasks (Подзадачи) are a simple checklist inside a task, for example the steps of a handover. Type in New subtask (Нова подзадача) and click Add (Добави); tick a subtask to mark it done (it is struck through), or click Delete (Изтрий) to remove it. Subtasks have no assignee, due date or status of their own. Their count appears on the card and in the Subtasks column.

Images and attachments

You can attach photos, for example from a site walk, with Attach file (Прикачи файл) in the panel footer, by dropping them on the description, or by pasting them (Ctrl+V) into the description or a comment box. Only JPEG, PNG, WebP and GIF images up to 10 MB each are accepted; anything else is refused with "Only JPEG, PNG, WebP and GIF images up to 10 MB can be attached." (Приемат се само JPEG, PNG, WebP и GIF до 10 MB.). Images count against your company's storage; when it is full you see "Your storage is full — free some space and try again." (Хранилището е пълно — освободете място и опитайте отново.). Click an image to open it large.

Only the person who uploaded an image can remove it. Removing asks "Remove this image? It cannot be undone." (Да се премахне ли това изображение? Действието е необратимо.); someone else trying sees "You cannot remove this image." (Не можете да премахнете това изображение.).

Comments

Write in Write a comment… (Напиши коментар…) and click Send (Изпрати). To answer a comment, click Reply (Отговори), write and click Comment (Коментирай). Replies go one level deep only; replying to a reply shows "Replies are limited to one level." (Отговорите са ограничени до едно ниво.). Comments can carry images too.

Only the author can edit a comment (Edit / Редактирай, then Save / Запази); an edited comment is marked "(edited)" ((редактиран)). The author can delete their own comment, and the board owner can delete anyone's. Deleting asks "Delete this comment? Replies to it are deleted too. This cannot be undone." (Да се изтрие ли коментарът? Отговорите към него също се изтриват. Действието е необратимо.).

Members with Can comment can write, reply and edit their own comments but cannot change the task. On an archived task nobody can comment until the task is restored.

Activity

The Activity (Активност) section at the bottom of the panel lists who changed what and when: creation, status changes ("moved this from {from} to {to}"), priority, assignee set, changed or removed, due date set, changed or removed, title and description changes, labels added or removed, archiving and restoring, moving to another board, creation from a file comment, and edited or deleted comments. The trail cannot be edited.

How to move a task to another board

1. The Target board (Целева дъска) list, which offers only boards you can write to.
2. The What will happen (Какво ще се случи) preview: the new number on the target board.
3. The labels that carry over and the labels that will be dropped.
4. The Move (Премести) button.

1. Open the task and click Move task (Преместване на задача) in the panel footer. You need edit access to the current board.
2. In Target board (Целева дъска), pick the board. Only active boards you can edit are listed; if there are none, you see "There is no other board you can write to." (Няма друга дъска, в която можете да пишете.).
3. Read What will happen (Какво ще се случи): the task's New number on the target board, the Labels that carry over (labels with the same name exist there) and the Labels that will be dropped. If the assignee cannot access the target board, the preview says "The assignee is kept, but will show as unavailable on the target board."
4. Click Move (Премести). "Task moved." (Задачата е преместена.) confirms it.

The task keeps its comments, subtasks, images and activity, gets a new number on the target board, and the activity trail records the move. Use moving to fix a task created on the wrong board, or to hand work from one team's board to another.

How to archive and restore a task

1. Open the task and click Archive (Архивирай) in the panel footer.
2. Confirm in the Archive task (Архивирай задачата) dialog: "The task will disappear from the board but stays reachable through the "Archived" filter and can be restored." Click Archive. "Task archived." (Задачата е архивирана.) confirms it.
3. To find it again, open Filters and turn on Archived (Архивирани). Open the task and click Restore task (Възстанови задачата).

Tasks cannot be deleted in the app; archiving is the way to remove them from view. An archived task is read-only: if someone archives a task while you are editing it, your change is refused with "The task is archived. Restore it before editing." (Задачата е архивирана. Възстановете я, преди да я редактирате.). Tasks on an archived board are read-only as well.

E-mails sent by tasks

Each e-mail has a button that opens the task or the board. The e-mails are written in the language saved in the recipient's profile (Bulgarian or English), or in Bulgarian when none is saved, and the notification settings do not affect them; task boards do not create in-app notifications (bell) yet.

Other ways tasks are created

• From a meeting: after a recorded meeting is processed, you review the suggested tasks and create them on a board in one step. These tasks carry a line in the description saying which meeting they came from. See Recording, transcript and AI insights.
• By BORO: the AI assistant can create, update, comment on, move and archive tasks after you approve each change (BORO asks for approval by default). See What BORO can do.

Common questions

Related

• Boards: create, share, labels
• Task boards
• Recording, transcript and AI insights
• Calendar
• Notifications and their settings